Personal Assistant - Belfast, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

PA to CEO

A well-established organisation based in Belfast, are currently seeking an experienced PA to CEO, to join their team.
This is a Full-time, Temporary Position 6 -12 months with the potential to be made permanent

Working hours:
Monday to Friday (37 hours per week)

With a salary of £26,017 to £26,575 per annum

Job Purpose:

As PA to the CEO, you will be required to provide a high quality, efficient, effective, confidential, and professional administrative support service to the CEO and when required, the wider Senior Executive Management Team.

Essential Criteria:

5 GCSE's grades A-C (including English Language and Maths)
OR equivalent
OR Leaving Certificate (Standard/Ordinary Level) 5 grades A-C (including English Language and Maths) or equivalent
RSA Stage II typing (or equivalent)
A minimum of 3 years relevant experience in a Personal Assistant role at Senior level
Excellent IT skills with the use of ICT Packages i.e. Word, Outlook, Excel, and PowerPoint
Previous and demonstrable experience of diary management (to include arranging meetings and conferences)
Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels
Ability to manage and prioritise a busy workload while adhering to tight deadlines
Ability to work on your own initiative as well as part of a team

Desirable Criteria:

LCCI Executive Secretary's Diploma (or equivalent)
At least 3 years' experience of working for a Chief Executive in a Personal Assistant's role
Experience of developing effective administration and support systems

Main Duties and Responsibilities:

Provide a comprehensive secretarial service including managing internal and external correspondence to the Chief Executive
Handle all correspondence, both post and electronic mail, on behalf of the Chief Executive, responding as appropriate on their behalf
Manage the Chief Executive's diary including arranging appointment and meetings within guidelines, to ensure the effective use of time
Coordinate and organise meetings with external officials from both the public and private sector. This includes government departments, economic development and enterprise agencies, universities, councils and businesses, funding bodies etc.
Screen telephone calls, taking messages, referring calls, and answering routine queries as appropriate
Minute management meetings and other meetings as required and distribute minutes as appropriate
Coordinate senior management meetings and compile all necessary papers, agendas, and minutes of meetings
Ensure briefing documents and papers are prepared and proofed for the Chief Executive in advance of meetings/presentations
Manage all procurement of travel arrangements for the Chief Executive and Senior Executive Management Team as required, arranging travel, visas, and accommodation and, occasionally, travelling with the Chief Executive to take notes or dictation at meetingsor to provide general assistance during presentations
Draft letters and papers for the Chief Executive's approval
Produce reports, papers, proposals, letters, memos, or charts using Word, Excel or PowerPoint as required
Organise corporate hospitality for meetings and small events
Undertake adhoc duties as directed by the Chief Executive