Records Management Review, Retention - Bexleyheath, United Kingdom - Metropolitan Police

Metropolitan Police

Verified Company

Bexleyheath, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Records Management Review, Retention & Disposal (RRD)

Salary:
£28,511 to £30,504 plus a Location allowance of £1,721. You will receive £28,511 the band minimum. Progress to the band maximum of £30,504 will be via incremental progression.

Location:
Bexleyheath

The role holder will embed best practice to ensure that information management standards are maintained on the datasets that they research and be responsible for escalating data management issues to the Band D Senior Records Manager.

Vetting
This post requires access to the most sensitive intelligence material on a daily basis.

Applicants must hold or be prepared to undergo National Security Vetting (NSV) Security Check (enhanced) (SC(e)) level before taking up the post; with a willingness to undergo Developed Vetting (DV) once in post, if required.

Additionally, this material is of particular sensitivity to the UK and its distribution must be restricted to UK nationals. In approved circumstances dual nationals (of which one element is British) may also be granted access.

However, in the event that potential conflicts of interest cannot be managed the post holder will not be able to see the intelligence material and will not be able to perform their duties.

For the purpose of safeguarding national security and in line with Cabinet Office Policy, supported by Section 82(2) to (4) of the Police Reform Act (2002), applicants who do not hold or acquire Security Check (enhanced) (SC(e))
OR Developed Vetting (DV) clearance and meet the nationality requirements cannot be offered the post.

Key Responsibilities

Uses specialist knowledge to make informed decisions in relation to the management and review of police records
Ensures that the processing of enquires and request are completed in a timely manner and meet the requirements of Operational Policing. This requires the ability to deal with a large number of requests and enquires for records or information
The postholder will be required to interrogate MPS IT databases to make informed decisions on the continued retention or disposal of MPS paper records. Search and examine police systems and databases in order to locate information relevant to requests. Recognise information needs, identifies and utilises appropriate information sources. This task also requires legislative knowledge in order to make decisions on what information is relevant
Able to manual handle material in a warehouse environment, these can weigh up to 15kg
Ability to work as part of a team
Reviews and makes decisions regarding disclosure of records held re investigations ranging the entire spectrum of policing, such as Fraud, Murder, Kidnap, Anti-Terrorism and many more very complex and often sensitive investigations. This requires the ability to understand the information in order to obtain the required authority prior to release
Able to meet deadlines requiring flexibility, attention to detail and the ability to work under pressure
Utilises IT systems such as word, excel and outlook to communicate, organise, track request and order to meet deadlines, producing reports and statistics where necessary
Attends regular Team Meetings and provides feedback as requested by the Team Leaders or Senior Managers
Support the eArchive Administration team by providing advice and support using their specialist knowledge with regard to Records Management policy. The postholder will Maintain and update training guides and videos
Provides advice and support to newer role holders under a buddy system
Other duties as required

Skills and Knowledge

Knowledge of Records Management Policy
Basic knowledge of the Data Protection Act 1998 & 201
Basic knowledge of the General Data Protection Regulations (GDPR)
Excellent customer service and communication skills
Ability to work in a target driven environment
Ability to use MS Word and Excel
Knowledge of MPS systems i.e. PNC, CRIS, CRIMINT, IIP, EAPPS, CONNECT etc
Evidence for MPS Performance Framework
Administrative & Functional Support
Knowledge of Records Management system eArchive
Knowledge of MPS units and who to contact to obtain information/authority to divulge
Ability to plan, organise and prioritise work
Resilience and ability to work under pressure in order to meet deadlines
Ability to pay attention to detail
Ability to escalate to manager if complex or sensitive enquiry
Ability to pick up and assimilate relevant information quickly and easily
Ability to communicate information and ideas clearly and articulately both in oral and written form
Actively seeks to learn new things on own initiative
Takes responsibility for own time and effectiveness