Administration Controller - Feltham, United Kingdom - Simpson Judge Ltd

Simpson Judge Ltd

Verified Company

Feltham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration Controller
Hybrid (3 days in Office, 2 days WFH)

The UK Administration Controller is responsible for controlling and overseeing all file cost control accuracy from two perspective, vendor costs invoices and customer invoices.

Main Contribution

To validate invoices against recorded tariffs and highlight key findings.
To work with analyst to prepare a costing tool for key supplier accounts.
To validate agent invoices against recorded tariffs.
Follow and liaise with suppliers to resolve any raised queries.
Provide finance with a summary of discrepancies detailing discrepancies identified and actions taken.
Provide cost of sales accruals adjustment.
Coordinate with Accounts Payable and Finance coordinator (India) to ensure prompt receipt of supplier invoices.
Assist analyst in set up of cost validation tool.
Improve and maintain clear, accurate and timely communication with group colleagues.
Ad hoc duties, including project work, required by management to ensure all deadlines are met.
Monitor and action customer invoice enquiries and respond in timely manner.
Utilising inhouse systems to check file cost control.
Job file invoicing / billing (transfer all the information required for ensuring the accuracy of the billing process).
Liaise with vendors for updates, cost, routing options etc.
Coordinate with IATA in regards to CASS queries.
Initiate and manage new cost control tactics and processes.
Assist the reporting manager with any reasonable management requests.
The list of duties is organic and can grow with the role and/or the business needs.

Specific experience & knowledge required

Passenger and cargo airlines knowledge
Active and passive temperature controlled solutions
Shipping paperwork
Cold chain logistics knowledge
Clinical Trials logistics awareness
Multimodal shipping awareness (air, road, sea, rail)

Interpersonal skills ("Essentials")

Excellent organisational skills and an ability to prioritise and manage high workloads in

- challenging situations and meetings deadlines

Ability to make considered and consistent decisions
Fast and accurate data entry
Ability to creatively solve problems
Attention to detail
High levels of energy, sound judgement and determination to achieve with a sense of urgency
Team Player
Ability to give and receive positive and constructive feedback
Commercial acumen (customers/performance profitability )
2 years' experience in the logistics industry, previous pharma, healthcare, temperature controlled experience highly desired.
Minimum GCSE standard in English and Maths (or equivalent) essential