Executive Assistant - London, United Kingdom - Intermediate Capital Group

Intermediate Capital Group

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Executive Assistant

Contract Type:
Permanent, full-time

Location:
London

Department:
Investment - Special Opportunities (Recovery Fund II)

What the Hiring Manager says.

This is an exciting opportunity for a proactive and motivated individual to join a dedicated and talented team of professionals, where collaboration and contribution are a priority. The individual will support a small group of senior Directors in London alongside other Executive Assistants._

A summary of this opportunity

Being an Executive Assistant at ICG is central to the business areas and the entire organisation.

To be successful is all about understanding ICG, how to add value for the Directors and be part of a team with a collaborative and hardworking quality output ethic.

Everyone is capable, experienced and has a strong connection to the company. Core responsibilities of the role are diary, travel, expenses, business support and onboarding new joiners. Executive Assistants co-ordinate with an external travel company to organise travel.

This is a role that requires you to be adaptable, efficient and organised with the ability to prioritise several tasks simultaneously with attention to detail.

You will be able to demonstrate excellent interpersonal skills to interact with internal and external statekholders at all levels and be a team player.

Primary Responsibilities

Your key responsibilities include, but are not limited to:

Extensive calendar management, coordinating schedules, internal and external calls and meetings
Arranging national and international travel and itineraries
Organising team and business area events, lunches and dinners
Business assistance including formatting and working on documents, spreadsheets and presentations
General EA duties including completing expenses, onboarding new joiners and taking actions
System and data management support including updating the HR system with absence and holidays, updating contacts and system filing
Ad hoc duties as required including support and cover for other EAs

Key Requirements/ Qualifications

You will have demonstrable extensive experience of assisting at the Senior Management/Managing Director level working within banking, financial services, or commercial industry.

Individual

Excellent organisational skills, flexibility, and ability to multitask and adapt to change
Ability to work independently, effectively and remain calm under pressure
Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
Accuracy and attention to detail whilst working to meet strict deadlines
Complete understanding of confidentiality issues and use of discretion
Reliable, professional, trustworthy and respected

Technical

Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
Fluent written and verbal English

Our Global Benefits Framework is centered around these 3 key attributes:

Wellbeing
Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.

Inclusivity

Fit for purpose and competitive, no matter who or where you are.

Longevity

Long Term and sustainable in design_._

ICG will provide equal employment opportunity to all employees and applicants for employment.

No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.