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Receptionist - Warwick, United Kingdom - Custard Recruitment

Custard Recruitment

Verified Company

Warwick, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Experience of working in a school office and knowledge of our school database SIMS would be advantageous or experience of working in a busy office environment.

37 hours per week working Monday - Thursday 08.00am - 4.00pm and Friday 08.00am - 3.30pm (30 minute lunch break)

Term time only plus teacher training days (39 weeks)

Core purpose

To support the Office Manager and Deputise with the management of the office in their absence.
To manage and provide a full receptionist service and administration to support the school.
To jointly oversee and coordinate the administration work within the general office team in conjunction with the Office Manager.
To provide a full receptionist service and clerical administration to support to the school.
Ensure the careful, confidential and secure handling and processing of information

Reception

Ensure high levels of effective communication with the team and the effectiveness of the team in supporting the school.
To work with the Office Manager to update general office procedures to reflect current practice and embrace new technologies.
To greet all visitors to the school and provide a high level of customer service
Answer switchboard, take and pass on messages and deal with any enquiries in a professional manner
Assist with daily attendance calls/logging of absences
Take deliveries/goods, deal with associated administration (security badges, signing delivery notes, contacting caretakers to assist with big deliveries
Ensure the office and reception areas are attractive, welcoming and tidy at all times
Show visitors around the school when required
Support Student Services, with coordinating messages and/or items to be delivered to them in class or collected from Student Services
Support the Head of Year as and when instructed by the Office Manager; this could be making phone calls and/or arranging appointments on their behalf.
Ensure that the Post

- incoming post and parcels are franked and ready for outgoing post/assist with taking the post to the Post Office on a rota basis

Coordinate the collection of examination papers for collection by courier
Ensure/manage the distribution of post to key personnel and staff pigeonholes.

Clerical Support
Support the work of the school office as necessary for good efficiency:

To be proficient in all ICT function to include Office outlook, Word, Excel, PowerPoint
Inputting of student data onto the SIMS database
Typing of letters, reports, agendas, minutes, worksheets and general correspondence
Maintain and update student files
Other general office duties when requested by Line Manager
Establish and maintain effective working relationships with colleagues
Participate as required in daily and weekly communication meetings
Adapt to the needs and pressures of the moment
With relevant training to be able to cover the basics of other team members duties such as Student Services/Clerical Support

General

All school staff are expected to:

Undertake other such reasonable duties as may be required from time to time
Work towards and support the school's vision and objectives
Support and contribute to the school's responsibility for safeguarding students
Work within the school's Health and Safety Policy to ensure a safe working environment for staff, students and visitors
Be aware of the need to take responsibility for your own professional development.
Maintain high professional standards of attendance, punctuality, appearance and conduct, and positive courteous relations with students, parents, colleagues and guests.
Engage actively in the performance review process
Adhere to school policies and procedures as set out in the staff handbook or other documentation available to all staff