Project Sales Co-ordinator FULL-TIME - Wellington
7 hours ago
Job description
STRICTLY NO AGENCY
Founded in 2000, The Festive Lighting Company is a key player in the Commercial lighting industry across the UK and Ireland dedicated to the supply, hire, repair and storage of seasonal lighting and decoration. We are specialists in large scale lighting projects where we help towns, cities, BIDs, shopping destinations and businesses deliver experiences that online retail never can. We are committed to seeking innovation, excellence, and providing top-quality services to our clients. Due to continued business growth we are currently seeking a dynamic and experienced Project / Sales Co-ordinator to join our growing team.
Position Overview:
We are looking for a motivated Administrator with the experience of project and/or sales administration to join our team. The successful candidate will be responsible for:
- Building client and supplier (including sub-contractors) relationships and provide quality care and customer satisfaction.
- Supporting the Regional Account Managers, Project Manager and Head of Operations with day-to-day administration and project management.
- Operating with organisational efficiency to ensure the smooth running of day-to-day business.
Main Duties and Responsibilities:
- Provide administrative support to Regional Account Managers, including quote preparations and processing orders.
- Support Regional Account Managers in the administration of project plans and timelines for festive lighting schemes. Acting as the second point of contact for sales across the business.
- Provide administrative support to the tender process, conducting research, completing questionnaires, monitoring the tasks due and ensuring submissions are made in good time.
- Support the Project Manager to Coordinate logistics, including the processing of orders and scheduling of installations / transport.
- Serve as the main point of contact for internal teams, external suppliers, and customers regarding project inquiries, updates, and changes.
- Communicate project updates, deadlines, and changes to customers, suppliers, sub-contractors and the TFLC team as necessary.
- Maintain accurate project documentation, including sales / hire agreements, purchase orders, and any other correspondence.
- Completion and maintenance of Procurement Portals, ensuring company compliance.
- Monitoring of Company compliance documentation, including accreditation, policies and contractor risk management.
- Assist in financial management – ensuring quotes are accurately represented to reflect products, services, infrastructure, and delivery costs.
- Facilitate communication between Regional Account Managers and operations teams to ensure alignment on project goals and deliverables.
- Anticipate project risks and issues and assist in developing mitigation strategies to address them.
- Act as the first point of contact for all customer enquires - managing incoming communication via Pipedrive, telephone and e-mail.
Requirements:
- GCSEs at grade C and above.
- Minimum of 2-years of experience in project and/or sales administration.
- Excellent communication, negotiation, and presentation skills.
- Strong analytical and problem-solving abilities.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite and CRM software.
What We Offer:
- Competitive salary and benefits package.
- A dynamic and supportive work environment.
- The chance to be part of a forward-thinking company
- Free onsite parking
- Company pension
- Life cover 2x salary
- Health cash plan
- 22 days annual leave + bank holidays
How to Apply:
Interested candidates are invited to submit their CV and a cover letter outlining their qualifications via Indeed by COP Sunday 15 March. *** STRICTLY NO AGENCY ***
The Festive Lighting Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Permanent
Pay: From £28,000.00 per year
Benefits:
- Company pension
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
Education:
- GCSE or equivalent (required)
Experience:
- project administration: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
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