Contract Assistant - Glasgow, United Kingdom - ABM

ABM
ABM
Verified Company
Glasgow, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Description:





JOB TITLE:
Contract Assistant




REPORTING TO:
Operations Manager




LOCATION:
Argyle Street, Glasgow




CONTRACT:
Permanent




HOURS:
40 per week




SHIFT PATTERN:
08:30 to 17:30 - 1 hour unpaid lunch




SALARY:
Competitive

ROLE OVERVIEW AND PURPOSE

  • Support onsite Management and Account Director with administrative assistance and assist Management across the contract when required.
  • Provide initiatives to contribute to improved and streamlined administrative processes on the Contract.

Main Duties & Responsibilities:


  • Provide financial information to client when required
  • Responsibility for Purchasing, financial record keeping for the contract and ad hoc administration recording equipment, repairs,
  • Prepare presentations for monthly meetings as required
  • Liaise with facility and property managers regarding services and quotations.
  • Coordinating help desk
  • Monitor associated services through ABM and subcontractors
  • Develop and maintain effective twoway communications with the client, staff, subcontractors, and associated service providers.
  • Payroll inclusive of time and attendance processing and record keeping of sickness, Holidays
  • Coordinating and ensuring all work permits are approved and entered on to all work permit systems & raise DCVM's as required.
  • Placing orders and distribution of all goods including consumables, uniforms, equipment, and any other ABM services to meet contract requirements.
  • In the absence of the Operations Manager be able to provide cover

Person Specification:


  • Demonstrate experience of managing customer relationships / customer focus
  • Ability to work autonomously to a high degree of accuracy and manage own workload
  • Good PC skills and fluency with a range of PC packages (MS Office package including, word, excel, power point)
  • Good planning & organisational skills with ability to prioritise
  • Confidence to suggest new ways of working or ideas for the contract, challenging the status quo if necessary
  • Positive attitude and eagerness to learn about the Cleaning Industry
  • A knowledge of the Cleaning an advantage
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