Project and Office Assistant - Christchurch, United Kingdom - Mar-Key Marquees Limited

Mar-Key Marquees Limited

Verified Company

Christchurch, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Assisting with administration for projects, including getting supplier quotes, raising purchase orders etc.

Assisting project management team with producing quotations and completing their job budgets.
Assist with creating site packs for each project.
Raising and sending of contractual documents (booking confirmations etc.)
Ensuring booking confirmations are signed
Assisting PM's when onsite recording any sales or site related job spend.
Operate within the approved company processes at all times.
Support the office with any administration requirements.
Assist in answering phone calls and directing appropriately.
Preparing documents as needed.
Undergo any reasonable duties required to support management.
Be responsible for managing all stationery and office requirements.
Main an accurate and orderly company online filing system.
Reconciling subcontractor invoices against purchase orders.
Raising and sending sales invoices
Monitoring of overdue invoices
Chasing overdue invoices
Allocating spend against projects to populate job margin actuals
Managing invoice queries against purchase orders
Apportion overhead spend (transport, labour, accommodation etc.) against projects
Reconcile company credit card or store card spend against projects
Ensure invoices are paid prior to goods being released
Ensure that the company Health and Safety policy and procedures are followed at all times.
Assist in producing RAMS for projects.
Report all accidents and near misses to the H&S manager and line manager.