Team Secretery - Newcastle Upon Tyne, United Kingdom - BMC Recruitment Group

BMC Recruitment Group
BMC Recruitment Group
Verified Company
Newcastle Upon Tyne, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Job role - Team Secretary (based in London) 2 days WFH per week
Salary - £30,000 -£35,000

Summary:

Working within the secretarial team to support both the claims and underwriting teams, comprised mainly of qualified Lawyers and/or Mariners and Underwriters.

The aim of the role is to provide proactive, flexible and professional secretarial supportto the teams.

Duties & Responsibilities:

  • Assisting with reporting and management information
  • Diary management for the teams
  • Creating travel plans and booking and coordinating all travel including hotel arrangements (for business and training purposes)
  • Assisting with the arrangements of events and entertainment (UK and global)
  • Booking meeting rooms (including refreshments) and sending meeting invitations
  • Meeting and greeting visitors as required
  • Assisting with the production of presentations and other materials
  • Supporting the team on projects and initiatives
  • Collating and processing expenses on the expenses system (TMXM)
  • Updating CRM and other databases
  • Recording or tracking absence as necessary
  • Taking meeting or Committee minutes as required

Person Specification:

  • Highly motivated, approachable and enthusiastic individual
  • Positive attitude
  • Ability to plan ahead and anticipate the needs/requirements of the teams
  • Good communicator
  • Team player
  • Exceptional organisational skills
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