Co-ordinator - Cannon Street Station, United Kingdom - Fidelity International

Fidelity International
Fidelity International
Verified Company
Cannon Street Station, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
About the Opportunity


Job Type:
Permanent

Application Deadline: 31 May 2023

Title Coordinator

Department Investment Management CAO

Location Canon Street

Reports To Manager - Fixed Income Coordinator Team

Level Administration support - 4

We're proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our team and feel like you are part of something bigger.

About your team

The Investment Coordinator team provides advanced organisational and administrative support to various members of the Investment Management team. The duties include diary management, meeting organisation, processing expenses, complex travel arrangements and general administrative duties.

About your role

  • Proactive calendar management for multiple diaries organisation of internal and external meetings, booking meeting rooms including organising refreshments, collating/preparing documents, and coordinating attendance.
  • Expenses compiling and submitting credit card and out of pocket expenses and processing invoices.
  • Managing visitor agenda
  • Managing events, offsites, webinar & townhalls
  • Managing client visits set up audio visual equipment and monitor turnaround of rooms.
  • Presentations updating or creating presentations
  • Prepare meeting documents for various team & client meetings
  • Cover daily and holiday cover for support team members as required.
  • Liaise with IT and facilities regarding issues as they arise.
  • Updating various internal databases
  • Participate and/or lead on selected project work
  • Provide adhoc & regular administrative support
About you

  • Excellent organisation skills, with the ability to manage multiple tasks simultaneously and prioritise work appropriately
  • Flexible and positive attitude
  • Conscientious, with attention to detail and consistent follow through skills
  • Strong written and verbal communication skills, able to communicate effectively and professionally with people at all levels
  • Highly motivated and proactive individual who can use own initiative
  • Good interpersonal skills to include diplomacy and discretion when dealing with colleagues and contacts
  • Professional, assertive and confident manner
  • Ability to work with minimum supervision
  • High proficiency in Microsoft office: outlook, word, excel, and powerpoint
  • Ability to work under pressure and to tight deadlines
  • Team player
  • Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
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