Senior Administrator Role - Isleworth, United Kingdom - Cato Services Ltd

Cato Services Ltd
Cato Services Ltd
Verified Company
Isleworth, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

About Cato Services:


Cato Services, a trailblazer in repairs, maintenance, and regeneration services across the UK, is deeply committed to enhancing housing quality and living conditions for communities nationwide.

With a resolute focus on collaboration, Cato Services partners with more than 70 local authorities, Arm's Length Management Organisations, and Housing Associations to provide tailored rapid-response and planned maintenance solutions.


Role Responsibilities:

As a Senior Administration, your role encompasses a crucial blend of office administration, purchasing order management, day-to-day administrative tasks, and active engagement with clients and tenants


Your responsibilities span:

Office Administration:


  • Execute diverse administrative tasks to ensure the office operates seamlessly and offers steadfast support to the broader team.

Purchasing Orders:


  • Lead the processing of purchasing orders, managing documentation, securing approvals, and liaising with suppliers to facilitate efficient procurement.

Daily Administration:


  • Manage routine administrative duties, including filing, data entry, scheduling, and correspondence, to contribute to the organization's effectiveness.

Team Coordination:


  • Collaborate harmoniously with internal teams to streamline processes, coordinate tasks, and foster optimal workflow.

Client and Tenant Engagement:


  • Establish and maintain effective communication with clients in the public sector and tenants to schedule appointments and inspections, strengthening relationships and ensuring client satisfaction.

Planning Jobs and Operatives:


  • In addition to your core responsibilities, you will play a pivotal role in planning and coordinating jobs and operatives within the Social Housing context.

Key duties involve:


  • Scheduling Work Orders: Utilize inhouse appointment systems adeptly to optimize resource allocation and schedule work orders efficiently.
  • Allocating Work to

Trade Operatives:
Ensure the judicious assignment of tasks to trade operatives based on their skills and availability.

  • Monitoring and

Maintaining Control Allocations:
Oversee control allocations via handheld devices (PDAs) to ensure precise task tracking and execution.

Experience in Facilities Management or

Social Housing:

Although not mandatory, prior experience in facilities management or social housing is a distinct advantage, contributing to your effectiveness in this role.


UK Driving License Preferred:
Possession of a UK driving license is preferred, enabling enhanced flexibility in carrying out certain responsibilities.

Role Criteria:
To excel in this role, you will possess:

  • Proven office administration experience, ideally within a dynamic environment.
  • Strong organizational aptitude, facilitating efficient multitasking and task prioritization.
  • Familiarity with purchasing order procedures and adept record maintenance.
  • Confidence in both autonomous work and collaborative teamwork.
  • Excellent communication skills, encompassing written and verbal abilities.
  • Proficiency in standard office software and tools.

Application Details:


Please Note:


Job Types:
Full-time, Permanent


Salary:
£26,500.00-£32,500.00 per year


Benefits:


  • Casual dress
  • Company events
  • Free parking
  • Sick pay

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Ability to commute/relocate:

  • Isleworth, TW7: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have experience in facilities management administration

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (preferred)
  • Administrative experience: 3 years (required)

Language:


  • English (required)

Licence/Certification:

  • Driving Licence (preferred)

Work authorisation:

  • United Kingdom (required)

Shift availability:

  • Day shift
(preferred)


Work Location:
In person


Reference ID:
Cato - SDR Sep 2023

Expected start date: 01/09/2023
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