Assistant - London, United Kingdom - Apollo

Apollo

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Overview

Apollo is a high-growth, global alternative asset manager.

In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity.

For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth.

Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions.

Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.

Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do.

We invest in our people for the long term and are committed to supporting their development at every stage of their career.

The Assistant will provide administrative support to a designated team within Apollo for a fixed term period as maternity cover.

Responsibilities include, but are not limited to, general, administrative and/or project-based work.

Primary Responsibilities- Screen a large volume of incoming calls and greet guests in a professional and courteous manner- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination- Schedule and organize meetings, conferences and off-sites including all related logistics- Prepare and edit relevant materials for the team, including Word Documents, and Excel Spreadsheets- Allocate and process expenses for team members, including American Express and Out of Pocket expenses using the Concur expense management system- Handle recruitment coordination and logistics for new employees on the team- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives.

Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes- Manage work priorities independently and respond to business outside of normal business hours as needed- Perform other related general administrative tasks for executives as assigned and required- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance- Allocation and coding of invoices using PeopleSoft system as needed- Facilitate vendor onboarding process

Qualifications & Experience- Bachelor's Degree or four or more years of administrative assistance experience or training, or equivalent combination of education and experience- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines- Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action- Exemplary interpersonal skills necessary to handle sensitive and confidential situations.

Role continually requires demonstrated poise, tact and diplomacy- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required- Team-oriented and collaborative attitude is a must- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint- Working knowledge of office administrative procedures and operating standard office equipment- Experience in the finance industry is preferred but not required