Maintenance/facilities Coordinator - London, United Kingdom - St. Hilda's East Community Centre

St. Hilda's East Community Centre

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Maintenance / Facilities Coordinator About us
St. Hilda's is Shoreditch charity with a 130-year history of supporting the local community.

The core of the charity is a community centre with a hall, offices and social spaces which are used by the charity's many projects and are let out to the public.

We also let out office space and self-contained units to tenants in the charities, educational and creative sectors.
About the Role

The Maintenance / Facilities Coordinator supports the Head of Operations in the day-to-day running of the St Hilda's East Community Centre.

This includes the management of the premises so as to provide a healthy, safe and clean environment for all stakeholders (staff, volunteers, tenants, users and visitors) as well as ensuring that the building complies with national safety standards.

The Maintenance / Facilities Coordinator supports and works closely with management and project teams, monitoring and coordinating repairs, IT, room set up and cleaning requirements to provide a high standard of maintenance and cleanliness.

Reporting To:
Head of Operations, Senior Leadership Team

Workplace:
St. Hilda's East, 18 Club Row, London, E2 7EY

Salary:
£25,000 P.A.

Hours: 35 hours per week, based on 10am-6pm working day with a one hour unpaid break. Some flexibility will be required to cover events in the evenings or at weekends, for which time off in lieu will be given.
Tasks/Responsibilities

Monitors and coordinates daily maintenance/cleaning work; carries out regular site inspections, obtains quotes for third party maintenance works and schedules work as necessary
Liaises with and coordinates third party contractors where necessary including, but not limited to Cleaners, Air Conditioning, Plumbing, Electrical, Pest Control etc. and completes all necessary paperwork accurately
Sets up / breaks down event spaces and conducts or oversees office moves; facilitates moving and installation of furniture according to staff and client needs
Ensures that rooms are correctly set up for event bookings; is present at events as necessary to support clients, acting as point of contact
Assists the Head of Operations to deliver IT support to staff and volunteers: sets up computer equipment, supports users and provides 1st level IT/network support. Contacts support contractors if necessary
Assists the Head of Operations in carrying out health, safety and environmental audits, COSHH assessments, risk assessments, and ingress & egress assessments
Conducts routine, periodic, or special inspections to determine repair and maintenance work necessary to prevent breakdowns of facilities, machinery, and equipment
Tracks and coordinates scheduled facilities inspections/services including Health & Safety, alarm tests, PAT testing, waste disposal. Maintains records for auditing/management purposes on Sharepoint system
Conducts Risk Assessments and staff safety inductions as well as maintaining complete records of these duties for audit purposes
Ensures all common parts are clear of potential hazards
Prepares, coordinates and undertakes building deliveries & collections
Manages equipment inventories and carries out periodic stocktakes
Acts as a Fire Marshall and First Aider (training will be provided)
Acts as keyholder for the premises

Essential skills/attributes

Two years' experience in facilities coordination or maintenance
Ability to carry out maintenance and minor repair work
Ability to lift and move boxes and furniture (eg. chairs and tables)
Strong written and verbal communication skills
Ability to effectively coordinate with team members
Ability to understand colleague and client needs/priorities, and to solve problems
Ability to prioritise tasks in an organised manner
Proficient in Microsoft Office, Windows and other IT programs
Willing to undertake further training as required (eg. Fire Marshal, First Aid, H&S)

Desirable Skills and Abilities

Knowledge of building management skills/trades e.g. materials, fittings, IT
Educated to GCSE level or higher
As a community centre, preference will be given to applicants from the local community

Benefits: