Finance Assistant - Queens Park, United Kingdom - The Learning Trust
2 weeks ago
Description
THE LEARNING TRUST
JOB DESCRIPTION - FINANCE ASSISTANT
All sites
Grade 3, 37 Hours per week, Permanent, Term time plus 3 weeks (41 weeks per year)
RESPONSIBLE TO - Finance Technician
CORE PURPOSE
To Assist the Finance Technician and Finance Team colleagues in the administration of the Trust Financial procedures
To assist in the smooth running of the School visits and events
To assist in the trip planning process
To administer the on-line payments systems
To pursue debts and outstanding documents
Reconciliation and recording of Purchase card information
To assist in the operation of the Purchase Ledger as required
To carry out general Office duties
To uphold School and Trust values and demonstrate Professional standards in all areas of work
KEY TASKS
Trips
To liaise with attendance staff to ensure student records are accurate for trips and events
To assist with trip and in-house event arrangements as required
To assist with finance tasks as required to meet deadlines and to achieve the smooth running of visits and events
To prepare the trip departure equipment and information in a timely manner
To Assist and administer trips and visits for Trust accounts by collecting and recording income received using software to ensure that necessary information is available in accordance with proper accounting practice.
To liaise with staff regarding necessary aspects of trip procedures and sales to ensure that policies and regulations are complied with.
Income
To operate the income processing systems and assist parents and staff in the use of these; for income including but not limited to trips, sales, events, exam fees
To collate income and required return forms including pursuing outstanding debts and documents
To Sell and advise parents on retailed items including uniform, revision books etc.
To Prepare messages and order forms for sale items
To provide box office service for events
To appropriately process financial and other documentation with secure use and storage of card data to comply with Online Payments and PCI regulations
Payments
To process and record Cashbook payments either preparing by cheques, cash or BACS payment schedules; obtaining relevant documents, including VAT details, to accurately maintain an audit trail.
To assist in the operation of the Purchase ledger as required by accurately recording purchase invoices on the correct supplier accounts in a timely manner
To accurately record supplier details and liaise with other finance staff to ensure verification of bank details before use
To obtain relevant approval for payments as required in accordance with delegated budget authorities
To assist as required in the timely preparation of payment batches for checking and approval by senior staff to fulfil payments in accordance with contracts and Payment Practices legislative guidance
General Finance
To place orders for stationery for approval by the relevant budget holders
To obtain and maintain detailed financial records, documentation, and working papers in order to ensure consistent audit trails, in accordance with the Trust Finance Manual
To deputise for finance and other staff as necessary.
To suggest improvements to systems and procedures
To receive deliveries of goods
General
To carry out general office duties to assist the Finance Team and the support staff to facilitate smooth running of the school and finance and administration functions
Notwithstanding the detail in this job description, the job holder may be asked to undertake other duties as determined by the Head or Line manager, from time to time and up to or at a level consistent with main responsibilities of the job.
Job Type:
Permanent
Salary:
£20,441.00-£21,189.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Flexitime
- Free parking
- Gym membership
- Onsite parking
- Referral programme
Schedule:
- Flexitime
- Monday to Friday
- No weekends
Work Location:
One location
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