Junior Events Coordinator - London, United Kingdom - W2O Group

W2O Group
W2O Group
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

It's not every day we have a chance to make the world a healthier place—but here, it's our way of life.

Idealistic? Maybe. Deeply pragmatic? Always.

Real Chemistry is a global health innovation company that has carved out its space at the intersection between healthcare, marketing and communications, tech, and the people at the heart of it all.

It's with a great sense of purpose that we work together with brave health and wellness companies to create and inspire healthier, happier, and longer lives.

It's our passion. And if you're still reading, we're guessing it might be yours too. We are looking to add to our alchemic mix of more than 2,000 talented professionals. At Real Chemistry, we don't just wish the world was healthier. We leverage tech, data and creativity to make it so. You in?

Real Chemistry is looking for a junior events coordinator join our growing team

21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other.

It's a place where people subscribe to the adage, "Be good to each other, but hard on the work." A place where people are not just in it for the paycheck, but to make a dent in the universe.

Sound like you?


Real Chemistry is currently seeking a junior events coordinator to participate in end to end event management for cross-functional account teams.

They will oversee and monitor faculty, and delegate management processes to include contracting, invitations, calendar management.

The position offers a great opportunity for an individual with a passion for events to work with leading clients in the pharmaceutical, biotechnology, medical devices, and health IT fields.


Who'll Love This Job:

  • You are passionate about events, and seeking a role in a fastpaced industry
  • You have a driven personality with excellent attention to detail

What You'll Do:

  • End to end event management for crossfunctional account teams in the running of client inperson and virtual projects
  • Advise on processes, best practice, and delegate clear responsibilities to other team members for each event
  • Oversee and monitor faculty and delegate management processes, to include contracting, invitations, calendar management
  • Work with 3rd Party suppliers (i.e., production, travel and venue finding companies) as and when necessary
  • Develop and maintain project timelines
  • Travel to events when required for onsite management
  • Ensure all finance processes are adhered to; event budgets, approval of 3rd party invoices against purchase orders and reconciling expenses
  • Build sections of/review scopes of work to ensure all events and logístical elements have been considered and are scoped and included accurately
  • Ensure accuracy on all thirdparty platforms
  • Build relationships with key suppliers to enhance client experience
  • Take personal accountability for maintaining high ethical standards and compliance
  • Ensure all necessary training is complete to comply with regulations
  • Identify and understand industry trends to enhance client service delivery
  • Aware of/learn regulatory requirements and restrictions on venues, engagements, and hospitality in line with industry requirements

What You Should Have:
years' of experience in events, with a goal of eventually progressing to an Event Manager- Experience in event / congress management- Experience of the pharmaceutical industry a plus, but not essential- Understanding of budgeting and cost management, and ability to manage third party vendors, brief, liaise and manage costs- Driven personality with excellent attention to detail, ability to work alone and within a team- Proactive and reactive; thrives being part of a fast-paced environment- Exceptional client services skills - Must be able to take and interrogate a brief and clear and concise written and oral communication skills- Meticulous organisation and prioritisation skills, ability to juggle multiple projects/events in parallel- Collaborative teamwork and stakeholder engagement style- Ability to travel to onsite events internationally

Real Chemistry offers a comprehensive benefit program and perks.

Learn more about our great benefits and perks at:

Working with


HART:
Since the pandemic, we have adapted to how our people told us they want to work.

We have offices in cities with many employees and clients - New York, Chicago, Austin, Washington D.C., San Francisco, and London - that serve as hubs where and when they need us, and we encourage employees who live less than a 45-minute commute of a Real Chemistry office to go in at least two days per week.

Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities.

We call this our Hybrid and Regional Teams approach. Real Chemistry believes we are best together - and our workplace
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