Head of Maintenance - Cambridge, United Kingdom - Murray Edwards College

Murray Edwards College

Verified Company

Cambridge, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Head of Maintenance

Overview of the role

The Head of Maintenance at Murray Edwards College will be responsible for the day-to-day management of the College Campus and a small number of off-site residential buildings.

Reporting to the Deputy Bursar, this role will be responsible for overseeing the safety and management of the College's buildings, covering all M&E, Plant, Machinery and Health and Safety protocols.

Leading and managing a dedicated maintenance team, the post-holder will improve and develop the existing management protocols, ensuring the Estates Service Strategy is implemented and delivered within budget as defined and directed by the Bursar and Deputy Bursar.

You will ensure best practice is followed both within the internal Maintenance Team as well as with all nominated contractors.

There is an essential need to be able to plan both strategically and commercially, ensuring that planned maintenance and repairs across the estate cause mínimal disruption, ensuring business continuity at all times.

The post-holder will need to demonstrate an appreciation and understanding of student welfare and develop an excellent working relationship with all managers across the College's teams.

On a day-to-day basis you will ensure that the College's maintenance reporting system is efficiently managed by allocating and prioritising tasks and emergency repairs.

You will be responsible for developing the in-house maintenance team and ensuring that required training is planned and implemented.

The post-holder will engage with and manage the College's accredited maintenance suppliers, maintaining contractor's annual Insurance Schedules, Risk and Method Statements.

You will review and compare annual fixed supplier contracts, ensuring competitive quotations and charges being levied, and undertaking tender processes prior to any contracts expiring.

Key objectives

To manage the Maintenance Dept and colleagues in the department, ensuring that we invest in our team with training and personal development opportunities, whilst also delivering a seamless service of daily repairs, general plant and machinery management across the Campus.
To schedule and plan with the Deputy Bursar the full annual maintenance strategy, including a full preventative maintenance plan, coupled with undertaking a strategic review combining our Estates Strategy in relation to all Plant and M&E replacements.
Manage and review our nominated Maintenance Contractors, undertaking contract renewals when applicable, full financial retendering and ensuring value for money and competitive charges.
Ensure that the Maintenance budget is managed and utilised in the most costeffective manner and focussed on minimising both our Net Zero and Carbon Reduction policies

Main duties and responsibilities:

Team management

Provide positive, inspirational leadership to the Maintenance team to promote quality improvement in all aspects of the daytoday management of the College's Maintenance operation.
Ensure best practice across the department and that all training and personal development is managed to ensure that the College is working within the current H&S compliance and legislative guidelines.
Ensure correct PPE is available and in use and replacing as and when required.
Prioritise reactive maintenance workload for Maintenance team.
Ensure that Maintenance staff maintain all workshops in a clean and tidy manner and that equipment is serviced and operated correctly
Ensure that all site workplaces are maintained and within the agreed compliance levels
Relationship management with other HOD's and Senior College Management
Budget management, raising of purchase orders and crossreferencing contact and supplier charges against quotations and costs
Oversee and liaise with all contractors attending on site.
Provide minor works quotes including identifying materials, take measurements and prepare material order schedules for review by the Deputy Bursar with relevant maintenance team members

Communication

Deliver clear and concise direction to the Maintenance team as well as to the wider College Departments and other Heads of Department.
Attend the monthly Line Managers meeting to provide a clear review of the Maintenance Department's activities, with updates on project planning, activities and reviews of building issues.
Present clear and detailed reports including costs and full expenditure to the Deputy Bursar and committees as required for review.
Ensure clear joint communications with the Head Porter, in relation to all combined Fire and Health and Safety matters, in relation to all projects being undertaken both on Campus and where it relates to offsite College properties

Administration/Plans/Record Keeping

Responsible for managing existing, implementing new and overseeing all maintenance systems and planning cycles ensuring key estate maintenance is identified and processed, whilst ens