Lead Administrator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 4

Main area

Cellular Pathology Department

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Grade

Band 4

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Contract

Permanent

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Hours

Full time hours per week (service operates 07:30 to 18:00 hrs Monday to Saturday)

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Job ref

Site

NUH cross campus working QMC and NCH

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Town

Nottingham

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Salary
- £23,949 - £26,282 per annum
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Salary period

Yearly

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Closing

26/01/2023 23:59Job overview

An exciting opportunity has arisen for an enthusiastic, well-motivated Lead Administrator to join the Cellular Pathology department which is spread across two campuses and includes: Histopathology, Mortuary and Bereavement and HMDN

The lead administration role is pivotal to the smooth running of the laboratory in providing timely responses to the cancer centre for escalated patient cases as well as supporting the histopathology A&C team; handling enquires into service and dealing with departmental consumable ordering.

The successful applicant must be able to work in a fast paced environment and have excellent organisation and IT skills.

The ability to perform to deadlines and under pressure, whilst prioritising tasks throughout the day to meet the demands of the service is a key skill.

Main duties of the job

One of the key roles is handling enquiries for cancer patient diagnostics.

Escalations to the department require a response within 24 hours so a working knowledge of the whole department process including laboratory, admin and clerical and reporting, as well as the cancer pathways is required.

As part of this role you will represent the department at corporate level meetings to report on the progress of histology patients that may be on a cancer or escalated diagnostic pathway.

you will be expected to liaise with management and consultants to investigate any delays to the provision of results.

The successful applicant will be expected to manage aspects of the departmental procurement process which will include: calling suppliers, obtaining quotes, placing orders through the Integra system and liaising with engineers for servicing visits.

The post holder will also manage the stores operatives and have oversight of the department's supply needs to prevent shortages in consumables and continuation of the service.

Working for our organisation

The cellular Pathology team is split across both campuses has 32 Consultant Histopathologists, 20 A+C team members and 140 technical staff.

Digital pathology and speech recognition technology has been recently implemented.

Detailed job description and main responsibilities

Main responsibilities are listed below and further details can be found in the attached Job Description.

Provide an administrative service to the Cellular Pathology Services Managers, acting on own initiative to resolve issues or refer to the Cellular Pathology Services Managers as and when appropriate.

Provide support to the Head of Service for managing Consultant External Quality Assurance (EQA) returns and appraisal information.

Assist the Cellular Pathology Services Managers and the Administration Manager in Human Resources activities including staff recruitment, training, interviewing and line management of the departmental stores operatives.

Raise cross-town Cellular Pathology stock and non-stock requisitions using e-procurement, liaising with a variety of personnel within and outside of the Trust.

Manage the delivery of supplies, ensuring goods are carefully checked against delivery notes identifying any incorrect deliveries. Record receipt of the goods on e-procurement.

Receive invoices for supplies and capital equipment, validate them against receipted goods identifying any errors before passing them to the Finance Department for payment to suppliers

Assist in reporting and co-ordinating maintenance and repairs to equipment and building fabric, liaison with hospital engineers and external maintenance contractors where appropriate to ensure a prompt response.

Responsible for the compilation of the Asset Investment Register ensuring it is updated regularly and managing assets using the departmental Quality Management System.

To attend and take minutes of meetings, type minutes and circulate as required.

Act as Secretary to the Cellular Pathology Services Managers and to provide Lead Medical Secretarial support within the department as required, such as clinical and macro typing.

Deal with queries from Patient Navigators/Clinical Coders and Cancer Centre.

Prepare for and attend Trust Patient Tracking Lists (PTL) as required.

Undertake data search investigations and generate reports.

Person specification

Experience

Essential criteria