Administrator - Smethwick, United Kingdom - Warley Woods Community Trust

Description

Job Title:
Administrator


Salary:
£15,428


Hours: 25 hours plus additional hours to support major events


Responsible to:
Trust Manager


Job Summary
To provide comprehensive administrative support to the Warley Woods Community Trust, and in particular to the Trust Manager. To be the main co-ordinator of the events programme at Warley
Woods and actively involved in the delivery of major events.


Main Responsibilities
To work in close collaboration with the Trust Manager, and other staff and volunteers, with respect to the following:1 To provide general administrative support which will include logging and processing of post, maintenance of office files, ordering of supplies and equipment, dealing with post, photocopying, and other administrative tasks

2 To maintain computerised and manual filing systems, to help to ensure adequate records are maintained of the Trust's proceedings.

4 To using computer systems as required including customer relationship systems
5 To liaise with relevant organisations/partners and contractors as required.
6 To liaise with community groups, members, site users and other relevant persons as required
7 To take the lead role and/or assist in the planning, marketing and staging of events as appropriate.
8 To be responsible for arranging payments to and from the Trust including online systems, invoicing and petty cash
9 To maintain membership and supporter records

10 To provide support to and attending the General Meetings, Board Meetings and Community and Events subgroup meetings, some of which take place out of office hours.

11 To ensure the maintenance of the Pavilion including repairs, replacement of supplies etc is undertaken
12 Maintaining the noticeboards and information in the Pavilion and co-ordinating the updating park boards.

Trust Manager
14 Adding information to the website and social media as appropriate
15 Maintaining and collating the record of compliments and complaints for the Trust Manager to present to the Board
16 Being able to operate the shop till if required


Warley Woods Community Trust

Person Specification

Job title:
Administrator

Hours: 25 per week


Reporting to:
Trust Manager

The Person Specification outlines the main attributes needed to adequately perform the post specified.

In drawing together the specification, a critical examination of the job description has been undertaken to pinpoint those elements of the post deemed as essential.

Essential (E) Desirable (D)
1 Experience

Experience of working in an office in a relevant administrative role (E)

General office duties (E)

Financial procedures e.g. order, invoicing and monitoring (E)

Able to use word processor, spreadsheets and databases to NVQ level
3 or equivalent (E), design/layout software (D)

Experience of organising events. (D)

Ability to use social media, primarily facebook, (D)

Experience of updating websites (D)

3 Training & Qualifications It would be desirable to have undertaken training in administration, customer service or financial admin (D).

4 Special Knowledge Experience of working with a not for profit organisation and with volunteers (D)

5 Circumstances (personal) Flexible approach to work.
Ability and willingness to work weekends, evenings and Bank Holidays
(E)

To carry out duties in accordance with all appropriate health and safety legislation, adopting safe working practices (E)

To carry out their duties with due regard to equal opportunities and non-discriminatory practices (E)

To undertake any other duties which may be appropriate to achieve the objectives of the post, or to assist the Trust in the fulfilment of its objectives, commensurate with the post holder's salary grade, abilities and aptitudes (E)

6 Disposition Ability to work on own - self motivated (E)

Ability to organise and assist others (E)

Able to build relationships with people at all levels and across organisations (E)

Confidence to use own initiative

7 Practical and intellectual skills Should be a practically orientated person with the initiative to ensure the effective running of the /administration functions (E)

Very strong administration skills.

Literacy and numeracy skills to NVQ level 3 or equivalent (E).

Able to communicate well at all levels verbally and in writing (E)


Job Types:
Part-time, Permanent

Part-time hours: 25 per week


Salary:
£15,428
.00 per year


Benefits:

• Flexitime
• Free parking
• Onsite parking
• Sick pay

Schedule:

• Holidays
• Monday to Friday
• Weekend availability

Work Location:
One location

Application deadline: 06/02/2023


Reference ID:
Administrator