Administrative Assistant - Bristol, United Kingdom - Voltalia UK

Voltalia UK

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development,
EPC, O&M and Distribution.

Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._

We are looking for an Administrative Assistant to support our
EPC (construction) business line.

Some of the responsibilities will include:

Supporting
EPC by ensuring internal procedures are completed, including but not limited to time

registration, hours worked, team movements, and cash out sheets

Sending timely reminders to check preliminary invoices, and provide support where required
Ensuring the business lines are utilizing the support systems to reduce admin

- such as IT and IFS
Support

Ensuring the business line has the correct and adequate PPE, as well as access to additional equipment

they may require, to perform their duties

Gain an understanding of the procurement process and IFS software and provide procurement support

to Project Managers

Be present and provide support to new starters during the onboarding process
Ordering marketing and branded material from suppliers, ensuring designs are completed in line with

the marketing team and brand guidelines

Organising internal events such as team building, company gatherings and social events
Provide budgetary information to
EPC employees in a timely manner

REQUIREMENTS

Previous experience in an admin role
Understanding of invoicing and PO systems

KEY SKILLS

Organization
Ability to prioritize tasks
Open and friendly manner
Excellent verbal and written communication

COMPANY
Voltalia UK

BUSINESS LINE

EPC

CONTRACT TYPE
Permanent Contract

CONTRACT DURATION

LOCATION
United Kingdom, Stonehouse (Bristol Area)

STARTING DATE
May 24