Associate, Trainee Company Secretary - London, United Kingdom - Standard Chartered

Standard Chartered

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job:
Legal

Primary Location:
Europe & Americas-United Kingdom-London

Schedule:
Full-time

Employee Status:
Permanent

Posting Date: 15/Mar/2023, 12:18:33 PM

Unposting Date:
Ongoing

The Role Responsibilities

To provide high quality advice and support on general company secretarial matters, including department procedures relating to document execution and certification, board governance and shareholder services.
To assist with the management of the secretariat inbox and deal with general queries from the Group's network.
Lead in the review and collation of information required in connection with regulatory filings for overseas branches of Standard Chartered Bank (incl. accounts, director particulars changes and quarterly submissions).
To act as a key contact for the publication of stock exchange announcements on the London Stock Exchange, including ensuring the operational risk control process is followed.
To support the Director, Board Governance and Shareholder Services, as well as other stakeholders in GCS, with ad hoc projects and transactions.
Responsible for ensuring relevant information (as assigned) that is made available through Standard Chartered's intranet is accurate and maintained at all times.
Assist with the creation, maintenance and review of Department Operating Instructions / Procedures notes for all the above key responsibilities assigned.
Assist relevant stakeholders within GCS to drive improvement in department processes (through process improvement initiatives).
Ensure that GCS keeps pace with developing and emerging best practice, new legislation, regulatory and corporate governance developments, including undertaking research to assist with drafting reports and papers on relevant matters.
Work collaboratively with subsidiary governance teams within the function to enable effective sharing of best practice.

Shareholder Services

To support the planning and delivery of the Standard Chartered PLC AGM (c200 people event), including liaising and collaborating with internal functions (Corporate Affairs, Brand and Marketing, Investor Relations, Reward) and external stakeholders (AGM venue, production company, company registrar) suppliers and shareholders, ensuring the Executive Director Board Governance, Shareholder Services, Capital and Listings and Director, Board Governance and Shareholder Services are kept briefed of key matters and that the Group Chairman, Group Chief Executive and Group Company Secretary receive regular updates on progress.
To help ensure the Company and all PDMRs comply with the obligations under the Market Abuse Regime, the necessary preclearances are sought, regulatory filings made, and announcements released on time.
To act as a first point of contact for the provision of highquality advice and support on general shareholder services matters and queries, including responding to retail shareholder queries.
Liaise with the Share Registrar and support on key projects and initiatives to ensure shareholders are well informed and the register efficient.

Risk Management

To assist with the sampling and testing of controls to ensure compliance with agreed Operational Risk Framework controls and standards and GCS policies.

Regulatory and Business Conduct

Display exemplary conduct and live by the Group's Values.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders

Group Company Secretary
Executive Director, Board Governance, Shareholder Services, Capital and Listings
Director, Board Governance and Shareholder Services
Director, Board Governance, Capital and Listings
Associate Director, Board Governance
Trainee Company Secretaries
Share Registrar
Group Functions particularly SCPLC Board and SC Bank Court, Group Legal, Group Treasury, Group Finance, Group Reward
External suppliers
Ideally a partly qualified Chartered Secretary with good core company secretarial technical knowledge and experience in a global organisation. However, an individual who is interested in training to be a qualified Chartered Secretary would be considered for the role
Experience of working in Financial Services or a fastpaced international group
A conceptual and analytical thinker
Possess the ability to identify and drive opportunities for continuous improvement
Excellent attention to detail

Role Specific Competencies