Recruitment Assistant - Oxford, United Kingdom - Oxford University Hospitals NHS Foundation Trust

Oxford University Hospitals NHS Foundation Trust

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you looking for an entry-level role into Recruitment and HR?

Are you looking for a role in a supportive environment, where full training is provided as well as the opportunity for career advancement?

YES Read on...

We are looking for a Recruitment Assistant do join our busy and dynamic Resourcing Team within General Recruitment.

As the Recruitment Assistant you will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective recruitment service across our organisation.

The General Recruitment Team supports the recruitment and safe on-boarding of non-medical (non GMC Registered) staff into the Trust.

This post is offered as a 2 year fixed term contract or if you're an internal applicant we would also consider a secondment opportunity.

Manage the recruitment process via TRAC, our recruitment applicant Tracking System
Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
Work towards reducing our Time to Hire to help ease our staffing needs
Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH

A typical day in the General Recruitment Team:

Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
Attend a morning meeting with your Recruitment Coordinator regarding priorities for the day
Answering the phone and dealing with phone queries
Advertise roles via TRAC and NHSJobs
Sending out conditional offers of employment
Work to KPIs
Help Hiring Managers with any questions and queries
Attending a weekly team meeting
Every week the team takes it in turns to attend the HR Meet and Greet at the JR to welcome our new starters

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Job Title:
Recruitment Assistant

Grade:
Band 4

Responsible to:
Talent and Recruitment Manager

Accountable to:
Head of Recruitment and Retention

Job Summary:

To deliver an efficient and effective recruitment service for non-medical staff across the Trust in line with the recruitment KPI's.

Responsibilities:

Ensure recruiting managers are aware of the full recruitment process and provide coaching and support to them on the use of TRAC
Ensure that advert order forms are complete and the appropriate information and documentation has been received before the role is advertised via all appropriate media including TRAC Jobs and NHS Jobs where appropriate. All roles must be advertised in line with the recruitment KPI's.
Input vacancy information into the Electronic Staff Record (ESR) and create ESR recruitment activity records to ensure vacancies upload to TRAC Jobs and the NHS Jobs website, ensuring accuracy of data at all times and all fields are completed within TRAC.
Liaise with NHS Creative Services to coordinate the booking and amending of proofs for advertising in all external media and publications.
Ensure screen prints are taken of adverts on both TRAC Jobs and NHS Jobs for roles that may require work permits, predominately band 5 and above and saved on the HDrive.
Prepare and send out contract of employment, ensuring accuracy of terms and conditions of employment.

Please see the attached Job Description and Person Specification for more information