Administrative Specialist - Swadlincote, United Kingdom - DSV ROAD LIMITED

DSV ROAD LIMITED

Verified Company

Swadlincote, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Company description:
DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services.

If you have drive and talent and enjoyresponsibility, we'll give you the support you need to explore your potential and forward your career.

Job description:

Role profile_ Working in the Central Finance and Admin Department and reporting to the Admin Supervisor, the Administrative Specialist is a key member of the team working with the Admin Supervisors in meeting and exceeding customer and internal expectations as determinedwithin the business plan. Also, linking into the Customs team, assisting with reporting and analysis of stock

The main purpose of the department is to support all locations with financial reporting, customs reporting and invoicing.
Working alongside others in the same position, with the opportunity to learn new skills and develop with the department.

Primary purpose of the role_ Reporting to the Supervisor the Administrative Specialist has day to day responsibility for financial duties in an administrative capacity, as well as custom related duties. The Admin specialist must ensure that invoices, purchase orders and cost accrualsare accurately raised in line with DSV group set deadlines, support with financial reporting, and liaise with suppliers for site consumables.

You will also be tasked with running revenue removal reports, assisting in completing stock comparisons and managementof Port Badge charges in line with DSV group policy and set deadlines.

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Key accountability areas_ Produce weekly revenue and cost information in required format

Raise invoices, PO's and cost accruals in line with invoice agreements &deadlines

Issue purchase orders for all costs, including site requests

Order consumables for sites, based on advised quantities, looking for cost saving opportunities for combined contract/site ordering

Ensure PO's/invoices are processed appropriately, making sure PO's/ cost accruals are matched off accordingly

Action new supplier requests, including set up in the supplier portal, submitting bank details to accounts, and adding to the PO system

Produce weekly removal reports, resolve failed removals within Descartes system, assist in completing stock comparisons and management of Port Badge charges

Maintain work instructions and share knowledge with other members of the Admin team

Promoting the good name of DSV Solutions (and its associated companies within the DSV Group) by adopting a professional approach at all times.

Ensure all Company financial policies and procedures are always adhered to meet Group and statutory requirements.

The above list of accountabilities is not exclusive or exhaustive and is not intended as a list of individual tasks. The role holder will be required to undertake such tasks as may reasonably be expected commensurate with the scope and grading of therole. _

General responsibilities Understand and comply with all relevant Company rules, agreements, policies, procedures and with all relevant legislative requirements and codes of practice.

Ensure Company business is treated in the strictest confidence and not disclosed to persons outside the Company.
Act in a professional manner, maintaning good working relationships and promote a positive Company image at all times
Maintain & comply with all Health, Safety and Environmental standards adhering to the respective procedures.
Be aware that the Company operates a Quality Assurance system ISO 9001:2008 and adhere to the respective procedures.
Ensure a good standard of housekeeping in line with relevant Company policies and ensuring work areas are secure and locked when unoccupied.
Where appropriate challenge and determine reasons for presence on site of any unauthorised person.
Attend any development training as required in compliance with the Company's commitment to the Investors in People standard.
Key working relationships_Regional F&A Manager, Customs Manager, General Manager
Managers/Senior Manager of the department

Administration Supervisor - Line manager, reporting into one (there is multiple so requirement to build relationship with all)

Colleague Relationship - Working as part of a team, providing cover where holidays/absence occur

Sites - Strong relationship required to ensure information they provide required for invoices/ PO's etc is accurate and on time

Other Information_
The department is new so there is requirement to be adaptable to change and progress with the team. Initiative to take on tasks and be open to challenging the current way of working with new ideas._

Education & Qualifications: