Legal Secretary - Birmingham, United Kingdom - DAC Beachcroft

DAC Beachcroft

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction

Who you'll be working with DAC Beachcroft is looking to appoint an experienced Legal Secretary to join our secretarial teams working within the Claims Solutions group. The purpose of the role is to provide a high standard of secretarial support to Partners/Lawyers across the specified practice. The position will be based in our office in Birmingham and will primarily support a range of teams based in London. Some travel to London will be expected.

What you will do

Preparing and formatting correspondence and documents including from digital dictation (Bighand) alongside proofreading speech recognition dictation
Answering/making telephone calls to include supporting with diversion of team calls
Managing the case management system (as appropriate)
Keeping case files organised and logical
Preparing documentation bundles and use of ebundling software such as PDF docs for putting together bundles, editing/redacting of information
Setting up of new files/archiving of files
Filing, photocopying, scanning and faxing
Use of clients external systems/portals for downloading and uploading of documents
Checking of notification inboxes and/or homeworker inboxes
Copying disks
Use of encryption software such as Sharefile
Assisting with the planning and booking of travel arrangements
Assisting lawyers with admin tasks e.g. expenses, diarising meetings etc.
Assisting lawyers with finance queries and raising monthly invoices using 3E
Booking client meetings and assisting with event on the day delegate "meet and greet" at our London office (where possible)
Assisting with adhoc business development and communications activities to include but not limited to producing branded presentations and team sheets in PowerPoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs
An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate)
Ensuring client contact information is kept up to date and data is accurate
Assisting the team to work electronically and maintain a paperless environment
Helping to maintain a clean office and clear desk
Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke DAC Beachcroft packages
Supporting on costsaving initiatives such as cheaper travel options and split tickets
Regularly liaising with lawyers within the team and STL to keep them updated as to workflows
Ensure lawyers are updated in relation to deadlines for work
Share knowledge within the team relating to any changes within external client set ups e.g. client contacts leaving/joining the client
Advising Accounts/IT of any change of address/telephone numbers/change of name of any external client so that databases are updated

Who you are

Previous experience as a legal secretary is essential and knowledge of supporting with Casualty/Criminal Motor Defence and/or Regulatory SHE (Safety, Health & Environment) work is desirable, with a preferred minimum typing speed of 65wpm
Previous experience of using PDF docs, Sharefile and 3E at an intermediate level is desirable
A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
Must have good IT skills, particularly in Microsoft packages
Demonstrable ability to multitask for large busy teams
Ability to prioritise a full workload under pressure
Ability to work independently and support virtually across locations
An excellent eye for detail with a concern for quality and accuracy
Ability to communicate clearly and concisely orally and in writing
A focused client service approach
Team oriented and collaborative approach with a flexible, can do attitude
Some travel to our London office

**What you need to know about applying