Contracts Administrator - Ipswich, United Kingdom - OCS Group

OCS Group

Verified Company

Ipswich, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About The Role:

Job Title:
Contracts Administrator

Location:
Site Based

Site Address:
OCS Group Ltd

Postcode:
M16 9SD

Hours per week:
Monday, Tuesday, Wednesday, Thursday, Friday - 09:00 - 17: hours per week

Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland.

We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services.

The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview
We are currently recruiting for a Contracts Administrator to join our passionate and driven team based at our site.

Create and maintain contracts to ensure that all master data is accurate, so work is billed correctly.

Manage WBS creation and maintenance, liaising with relevant business stakeholders.

Manage materials and pricing within all core systems.

Manage and maintain customer PO on contracts.

Consistent contract management - including creation, change, termination and billing.

Creation of sales order including credit and cancellation approval.

Support and manage project work with the CDC and Billing function.

Manage billing disputes and ensure a speedy resolution to result in payment.

Proactively build excellent relationships within the business to strengthen awareness and improve knowledge transfer to ensure accurate data provision.

Continuous improvement of all business processes to drive system development.

Benefits

Informal hybrid/flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Wide range of retail discounts
Regular social and charity events are held in our offices
Get involved in charity events in the local community

Wellbeing

Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders

Career development and recognition

Immediate access to "Opportunity" our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Atalian Servest Superstar Awards
Long service awards

Key Responsibilities:

Produce and send enquiries to subcontractors inviting them to tender and engagement with the supply chain
Receive, analyse and produce quotations, liaising with the Commercial contracts Lead and Ops managers regarding price, proven history, availability etc. key attribute
Notify in writing both successful and unsuccessful subcontractors in a timely manner
Produce and process formal subcontract documents and certify interim and final payments and final subcontract accounts
Produce a bill of quantity/activity schedule for payment purposes
Produce cash flow forecasts for internal and client purposes
Produce relevant monthly reports for the Commercial Manager e.g. cost and value

- comparisons, turnover forecasts etc. ensuring information is complete and accurate

Contribute to and attend financial progress meetings with the client, contractors and subcontractors as required

About You:

-
_Applicants must have the right to work in the UK_:

Ability to use a range of IT packages including Microsoft Office and bespoke packages
Exceptional relationshipbuilding skills
Selfmotivated and proactive
Commercial awareness, understanding of the construction process and use of NEC contracts
Excellent communication skills, both oral & written
Positive attitude at all times and the ability to integrate and play an active part in the
Construction Team
Good organisational skills and the ability to prioritise to meet deadlines
Keen to pursue personal development needs and maintain uptodate knowledge
Degreequalified or equivalent, but with appropriate experience and knowledge
Wide experience in the construction industry with a reasonable degree in the security industry
CSCS card
Previous master data maintenance experience (Essential)
Contract management experience using mainstream ERP systems (SAP, Timegate) (Essential)
MS Excel Skills (Essential)
Call handling and the confidence to verbally communicate with external and internal customers (Essential)
Administrating in a customerfocused environment (Desirable)

How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspira