Medical Absence Co-ordinator - Rochdale, United Kingdom - Northern Care Alliance NHS Foundation Trust

Northern Care Alliance NHS Foundation Trust

Verified Company

Rochdale, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The post holder is responsible for recording and monitoring medical staff sickness and leave, co-ordination of the medical rota's, identifying planned absences and ensuring temporary staffing solutions are sought, supporting the admin function associated with trainee doctor rotations.

Support the divisional management team with co-ordination of recruitment of new doctors and work under supervision to ensure rotas follow the European Working Time Directive

Provide information and advice when dealing with enquiries either in person or by telephone from members of staff at all levels

Provide a comprehensive rota management service to doctors within the Trust as part of the unscheduled care management team
Liaise with outside medical staffing agencies to ensure adequately trained and experienced Doctors are available to fill vacancies and short term absence
Record absence and monitor usage using Trust systems
Escalate any issues that may result in conflict to the assistant directorate manager
Ensure medical staff bank and locum staff are booked following policy, overseen by the Directorate/ Assistant Directorate manager
Input regular reports of medical absence and validate information stored on monitoring systems
Work with the medical staffing department and deanery to update all parties as to recruitment selection of junior doctors and arrangement of induction as appropriate.

Rochdale Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. A place destined to be different. Rochdale puts co-operation and co-design at the forefront of its health and social care. This is the place with community based integrated care at its heart.

Rochdale Infirmary, and the adult and children's community services across Heywood Middleton and Rochdale, consists of professionals from health, social and voluntary sectors.

A place leading the way in life-enhancing, integrated care.

Main Tasks & Overview of Responsibilities

The post holder will;

Provide information and advice when dealing with enquiries either in person or by telephone from members of staff at all levels
Provide a comprehensive rota management service to doctors within the Trust as part of the unscheduled care management team
Liaise with outside medical staffing agencies to ensure adequately trained and experienced Doctors are available to fill vacancies and short term absence
Record absence and monitor usage using Trust systems
Escalate any issues that may result in conflict to the assistant directorate manager
Ensure medical staff bank and locum staff are booked following policy, overseen by the Directorate/ Assistant Directorate manager
Input regular reports of medical absence and validate information stored on monitoring system
Work with the medical staffing department and deanery to update all parties as to recruitment selection of junior doctors and arrangement of induction as appropriate.

Education and Training/self-development

Consider and implement innovative and effective ways of working smarter.
Act at all times in such a way as to promote the HMR Division and Bury and Rochdale Care Organisation values in a positive manner.
To treat everyone with whom you come into contact, with dignity and respect.
To demonstrate a willingness to learn and develop own skills through discussion and self

- assessment.

Identify own training and development needs and undertake appropriate training/education courses, both internal and external, where appropriate and through onetoone coaching and training.
Attend mandatory training as and when required to do so, taking personal responsibility for ensuring own compliance.

The above indicates the main duties of the post, which may be reviewed in the light of experience and developments within the service.

Any review will be undertaken in conjunction with the post holder.

Communications and Relationships

Proactively strive to improve the standards of the department by contributing towards individual and team objectives and changes to practice.
Work in partnership with others to solve a problem; listen to, encourage, and value others contributions and opinions.
Establish and maintain good working relationships and effective communication networks with all relevant disciplines throughout the Trust.

Analytical and Judgmental Skills

Be able to view and analyse performance data recognising areas of error and/ or areas outside of normal parameters, escalating issues as appropriate
Present performance data in a clear and appropriate way
Escalate any workforce gaps to the directorate management team in a timely manner and where possible 24 hours before shift is due to commence.

Planning and Organisational Skills

Maintain an effective up to date electronic filing system on a shared network drive, strictly adhering to the office standards and procedures ensuring that the information is kept securely and is accessible