Administration Coordinator - Oldbury, United Kingdom - SGS

SGS

Verified Company

Oldbury, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

As your organization transitions towards sustainable forms of energy and growing environmental responsibilities, you need to bridge the gap between current business practices and meeting the global requirements for a better future.

We provide the world's most comprehensive range of integrated inspection, testing, certification and advisory services, powered by the latest technology and digital tools.

Our global network of experts helps you to navigate a wide range of new standards, regulations and corporate responsibilities.

Our
innovative solutions enable you to ensure the integrity, safety and reliability of your activities, equipment and operations, while helping you take more sustainable approaches to infrastructure, transportation and business operations.

This helps you to protect workers and the environment, generate customer confidence, enhance brand reputation, manage risk and increase business efficiency.

Job Description:

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Job Title: Administration Coordinator

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Job Type:Permanent

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Hours:37.5 per week

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Job Location:Oldbury

Office based

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Salary: up to £22k-£24k

Benefits

Private Medical Cover
48% matching company pension contributions
4x Life Assurance
24 days Annual Leave (increasing with service) plus bank holidays
Birthday Leave Scheme
Enhanced maternity/paternity and adoption pay
Length of Service Awards
Health & Wellbeing initiatives
Christmas Vouchers.

More importantly, on top of the brilliant benefits, a career at SGS offers stability, secure employment, a friendly and supportive culture, and the opportunity to learn, grow and be part of our ambition to make a difference

Main Purpose of Role

Plan, schedule and monitor all unannounced audits
To perform all administration tasks related to unannounced audits
To liaise with clients, affiliates and auditors in a courteous, professional and effective manner
To execute monitoring activities for medical device scheme(s)
To undertake additional administrative tasks as directed by the Medical Device Customer Service Manager or Senior Coordinator(s)

Key Accountabilities

Provide Administrative support for unannounced audits
Set internal and regulatory requirements
Review client information, technical file matrix and latest audit report to determine the product, codes and location for unannounced audit & create, update and monitor Unannounced Audit Planning Matrices
Assign auditors with the required skill / codes for all unannounced audits ensuring compliance to the auditor competency framework this may include liaising with regional & affiliate offices to request their auditor resource including managing any changes
Ensure auditors are provided in advance with unannounced audit documentation to facilitate the audit
To undertake weekly, monthly monitoring activities and review of centrally provided monitoring reports for activities such as overdue visits, corrective actions, pack turnaround time, certificate expiry + other routine reporting

Qualifications:

Computer literate
Office experience
Proficiency in using MS Office packages including Outlook & Excel
Experience of creating and maintaining spreadsheets/ databases in a working capacity
Educated to GCSE standard including English

Ideally we are looking for someone with a strong admin or customer service background.
Additional Information