Company Secretary Assistant - London, United Kingdom - AXA Funds Management

AXA Funds Management

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Job Purpose

To assist the company secretary with all company secretarial administration and organisational matters concerning AXA IM's 2 UK FCA regulated entities together with its 3 UK non-regulated entities.

To assist the UK CEO with the administration of the UK Executive Committee.

Key Accountabilities
UK entities - companies house filings, record keeping, maintaining Fund Galaxy collating board papers, and setting up board meetings and board training sessions
UK ExCom - agenda planning, compiling meeting papers, scheduling, and running the organisation of meetings and dealing with actions
Assisting with the organisation of the UK entity Board meetings and Board Committee meetings
Minute-taking
Dealing with ad hoc queries and due diligence responses in relation to the UK entities
Dealing with authorised signatory lists and the update of the UK Delegated Authorities document

QUALIFICATIONS

Role Requirements

Act as a contact for the directors of the UK boards and committees and the UK Executive Committee
Assist with the arranging and diarising of the annual calendar of meeting dates of the boards and committees and arranging ad hoc meetings as and when required.
Assist with arranging the annual calendar of board training sessions.
Arrangements for board and committee meetings to ensure smooth running, including liaising with directors, PAs and IT and ensuring ad hoc presenters attend at the right time for their slots
Collating agendas and board/committee papers and disseminating papers via Diligent or distribution by hard copy.
Assist with follow up on board/committee meeting actions.
Responsible for the running of the UK Executive Committee agenda setting, meeting organisation, compilation of papers, running of meeting and follow up of actions.
Assist with auditor queries, KYC queries and queries from the business in relation to the UK and Irish entities
Keep statutory books and minute books up to date
Filing of statutory forms and annual report and accounts for AXA IM UK and its subsidiaries.
Assist with implementing directors' changes.
Maintain the UK companies' authorised signatories lists and prepare the quarterly update of the Delegated Authorities document
Maintain Company Secretariat instruction manual
Managing Diligent and Blueprint OneWorld as used by the Company Secretariat. Ability to use Diligent and Diligent Blueprint and Companies Act.
Assist with the Diligent user administration for the AXA IM global organisation

ABOUT AXA

Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry.

We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things.

In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.

AXA Investment Managers (AXA IM) is a responsible asset manager, actively investing for the long-term to help its clients, its people and the world to prosper.

Our high conviction approach enables us to uncover what we believe to be the best global investment opportunities across alternative and traditional asset classes, managing €887 billion in assets as of December 2021.

AXA IM is a leading investor in green, social and sustainable markets, managing €563 billion of ESG-integrated, sustainable and impact assets at the end of 2021.

We are committed to reaching net zero greenhouse gas emissions by 2050 across all our assets, and integrating ESG principles into our business, from stock selection to our corporate actions and culture.

Our goal is to provide clients with a true value responsible investment solution, while driving meaningful change for society and the environment.

At end of 2021, AXA IM employs over 2,488 employees around the world, operates out of 28 offices across 18 countries and is part of the AXA Group, a worldwide leader in insurance and asset management.

WHAT WE OFFER

We are proud to foster a high-performance culture, which means that we seek to recruit and retain people who are not only technically-skilled but also globally-minded, innovative and able to leverage their unique perspectives and life experiences to support our success as a company.

Employing the best professionals from the widest possible talent pool is at the heart of our strategy of delivering excellent quality of service to our diverse clientele.