Finance Assistant - Coventry, United Kingdom - Aspire People Limited

Aspire People Limited

Verified Company

Coventry, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Finance Assistant
Maternity Cover (Approx 1Year)

The Finance Assistant will support the Procurement / Purchasing Manager or the Income Manager in the provision of a high-quality efficient service.

The Finance Assistant will work with the Procurement / Purchasing Manager or the Income Manager to contribute to the development and streamlining of relevant processes and procedures and supporting documentation to ensure the continuous improvement and developmentof the Finance function and its service offering.

MAIN ACTIVITIES AND RESPONSIBILITIES

GENERIC

To provide advice, guidance and support to all staff on financial processes and procedures, answering and dealing with daytoday queries in a timely and efficient manner.
General administration of financial management activity.
Support project work as required
Maintain high standards when managing confidential information, complying with the data protection procedures and legal requirements at all times.
Updating and maintaining records, producing reports where required and highlighting areas of concern where appropriate.
Maintain and keep up to date relevant filing and record management systems, regularly archiving files in line with record retention policies and relevant legislative requirements
Undertake any other reasonable duties as required by the Procurement / Purchasing Manager or the Income Manager

INCOME

Support the maintenance, reconciliation and balancing of accounts for pupil activities and charity
Support the reconciliation of all payments against appropriate account
Support the administration and use of ParentPay
Support the administration of the bursary, scholarships and fee remission schemes
Support the maintenance and monitoring of the school fee plan
Support the monitoring and reconciliation of fee payments

PURCHASING / PROCUREMENT

Assist with the placing, raising and processing of orders and invoices
Assist in the reconciliation of purchasing card statements
Process all incoming invoices including scanning, checking, entering onto system and filing.
Set up new suppliers on system and respond to queries from suppliers
Amend/update Purchase Ledger from BACS reports

PERSON SPECIFICATION

Experience of working in a generalist Administration, Finance, Procurement or Purchasing role
Experience of working with MIS and/or Finance / Purchasing databases including data input, manipulation and reporting
Experience of developing and using spreadsheets and reporting tools