Safa Business Support Administrator - Gatwick Airport, United Kingdom - Civil Aviation Authority

Civil Aviation Authority
Civil Aviation Authority
Verified Company
Gatwick Airport, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Date:14 May 2024


Location:
Gatwick, GB


Company:
Civil Aviation Authority


Salary:
£19,683 up to ££26,244 dependent upon experience (pro-rata)**
Contract Type: Part-time 0.5 FTE, 2.5 days per week, Permanent

Security Level:
BPSS
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field.

Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.


The Role
Currently available as a 0.5 FTE position.

This is a hybrid role where you will be required to come into the office once a month or more as deemed necessary by your line manager to provide an effective and efficient business support service to all areas of the SAFA team, supporting both the management team and technical team in delivering their business and regulatory obligations.

The 2.5 working days can be flexible and agreed with your line manager after discussion.


Core Accountabilities

  • Provide meeting support (i.e., capturing minutes, assisting the team to develop agendas, collate and circulate papers, prepare and circulate Action/Decision log, etc.) and the organising of meetings including all the logistics (i.e., catering, venue booking, etc.)
  • Ensuring technical enquiries are directed to the appropriate member of the team, or where appropriate using initiative / knowledge / judgement to deal with firsthand.
  • Supporting the moderator by conducting quality checks for ramp inspection reports entered into the Ramp Inspection Tool, to include the uploading of evidence and approval of inspection reports (as appropriate)
  • Provide business support as required on special projects and in support of the SAFA team.
  • Responsible for managing and updating relevant records and electronic filing of CAA records and decisions using appropriate naming conventions in line with CAA records management policy ensuring accuracy for regulatory purposes.
  • Providing support to the SAFA team in the collation and delivery of data and information as required by the management team or technical experts.
  • Distribution of safety and regulatory related information as required.
  • Providing support in preparation for and attendance of team training sessions
  • Other adhoc business support tasks when required.

General:


  • Promote Diversity and Inclusion in accordance with CAA policies. Equality and Diversity have a strong connection to the core CAA Values and Behaviours. The CAA needs every single one of its employees to feel respected and free to perform at his or her best.
  • Undertake tasks as set by the SAFA team as required.

About You

To be considered for this role you will be able to demonstrate the following:

  • An interest in and/or experience of working in an aviation environment would be advantageous.
  • A pleasant, courteous manner and ability to research, assimilate and provide information is essential.
  • Proven time management skills including an ability to effectively prioritise in a busy environment to meet business needs and customer needs.
  • Methodical and organised with attention to detail.
  • Keyboard skills for database entry.
  • Excellent communication skills, both written and verbal, with a variety of internal and external people, including people whose first language may not be English.
  • Produce good quality, accurate work to deadlines.
  • To work effectively in a small team, the post holder must be prepared to be crosstrained and share administrative tasks including routine administrative duties.
  • Proficient operator of Microsoft Word, PowerPoint, and Excel. To work to set formats or design suitable formats to suit the requirements of the task is essential.
  • Will and able to perform a variety of office functions (flexibility), demonstrating sound administrative skills and be able to switch form one task to another quickly.
  • Confidence to ask questions and seek resolutions.
  • Exercise appropriate confidentiality, diplomacy, tact and discretion
  • Ability to work effectively under pressure.

What Can We Offer You?
An opportunity to join a team of Inspectors in a dynamic and fast-paced environment. Our benefits cover a range of aspects including pension, life assurance, medical plans, cycle to work schemes and more. The CAA provides training and development opportunities to support all employees.


Additional Information
For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.


To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.

The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration
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