School Bursar - Syresham, United Kingdom - Syresham St James CE School

Description

JOB DESCRIPTION
2740 - Bursar

Hours: 14 hours - 2 days per week

39 weeks per year (term time plus training days) plus holiday allowance


Salary:
SCP Grade H, point 13 to point 20 - Dependent on experience

Responsible to:
The Headteacher and School Governors

Purpose of Post

To work with the Headteacher with specific responsibility for all those matters not directly related to Learning and Teaching.

• To manage the financial and budgetary processes of the school to ensure that the school derives maximum benefit from its budget.
• To manage and coordinate all recruitment within school including teaching and nonteaching staff such that the principles of safer recruitment are adhered to.
• To be responsible for ensuring that financial information and data is provided; that it is timely, comprehensive and accurate, and that it enables the school to plan and take appropriate management action.
• To actively model and promote the values and ethos of the school.

Key Responsibilities


Finance and Business

• To plan and monitor the financial activity of the school including relevant and agreed elements of the standards fund.
• To prepare for approval by the Head and Governors the annual estimates of income and expenditure. To obtain agreement of budgets, and to monitor accounts against budgets.
• To prepare and present annual budgets to the Head and governors and to regularly report the financial state of the school to governors.
• To use financial management information, especially benchmarking tools, to identify areas of relative spend, assess trends and directly advise the headteacher accordingly.
• To ensure that correct and robust financial controls and procedures are in place.
• To attend governors' finance meetings when asked and present strategic financial management reports.
• To be responsible for the financial management of any new major projects.
• To ensure that the school meets all statutory and legal requirements concerning information and financial management and to liaise with external auditors and other external organisations.
• To monitor all accounting procedures and resolve problems, including: the ordering, processing and payment of goods and services provided to the school.
• The operation of all bank accounts, ensuring that full reconciliation is undertaken once per month.
• Ensure that the assets register is updated regularly.
• Preparation of invoices and collection of fees and other income.
• To ensure up to date staffing figures are kept in relation to salaries for staff and that the schools payroll provider is also kept uptodate.
• Monitor staff extra hours and use the school's payroll provider's portal to record monthly variances.
• To ensure the accurate recording of salary payments on the school's FMS system from the payroll provider's reports and report to the LA in accordance to their schedule.
• To prepare the final accounts and liaise with the Local Authority providing accurate, detailed accounts according to the agreed schedule.
• Reporting immediately any exceptional perceived financial problems to the head and governors.
• Keeping the School Fund records and preparing them for annual audit.
• To be responsible for maintaining the SFVS (Schools' Financial Value standard) for governors approval.
• To negotiate, manage and monitor contracts, tenders and agreements for the provision of support services. To purchase, either directly or indirectly the school's energy supplies.
• To be responsible for the arrangements for school facilities including: catering, transport, school uniform, general school equipment, books for trips and activities and hire of premises, bookings for out of hours clubs and activities.
• To be responsible for seeking professional advice on insurance, both premises and staff absence, and advising the governors on the appropriate insurances for the school. Implementing the approved insurances and handling any claims that arise.
• To maintain, update and facilitate parent payments for fees, trips etc. using the Eduspot School Money App.

Human Resources Management

• To be responsible for general personnel matters. For the clearance for new staff, medical checks, DBS and to issue contracts of employment provided by the schools HR company.
• To give advice to governors on assessment of salaries, expenses, sickness and maternity procedure, redundancy and other matters of dismissal in liaison with the Schools HR provider.
• To maintain confidential staff records and to ensure that staff records held in the school are kept confidential.
• To maintain the single central register so that it conforms to safeguarding standards as laid down by the KCSIE and Ofsted.
• To be responsible for all staff contracts and manage and coordinate the administration for recruitment of all staff.
• To manage the staff absence procedure and assist the Headteacher with finding cover for staff absence as appropriate.
• To complete staff absence retur