Administrative Assistant - Aberdeen, United Kingdom - Simpson Booth Ltd

Simpson Booth Ltd
Simpson Booth Ltd
Verified Company
Aberdeen, United Kingdom

9 hours ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Job Title:
Administration Assistant

Location:
Tullos, Aberdeen

Department:
Sales, Admin, and Finance

Reports to:
Assistant Rental Manager


Simpson-Booth is delighted to exclusively assist our client in the oil & gas industry with the recruitment of a Trainee Administration Assistant.


Main purpose of role:


Job holder will provide full range of administrative support for spare parts, service and hire as part of the direct end to end customer interface and being central point of contact for spare parts, service and hire activities for customers, contributing effectively to Centurion delivery of market leading customer service, products and support.


KEY ACCOUNTABILITIES

  • Assist with ensuring all Monthly timesheets have been submitted on time
  • Assist with the production of a revenue report driven by time sheet records and assist with the production of a cost report and analysis of the above to identify any unexpected differences
  • Adhoc support to the Management Accountant, Finance/Business Support Lead and Finance Team
  • Create purchase orders for Workshop Manager
  • Support Assistant Rental Manager with rasing PO's for sale jobs
  • Deal with mail by scanning and sending to relevant person,
  • Scanning documents to assist admin duties from Workshop Manager
  • Any Admin to assist with the Sales Team
  • Any other administrative/office tasks required.
  • Aged Debt chasing
  • Ensuring the CAM PO Query list is kept updated.
  • Completing the Agency & Contractor Spreadsheet Monthly.
  • Compete the ESG report monthly.
  • Ensure the company's image and reputation is always upheld in the assigned geography.
  • The job holder may be required to carry out any other related or associated roles, tasks or duties, which they can be trained, instructed and supervised to do safely and according to changing business requirements.

PERSON SPECIFICATION

Knowledge:

  • QHSE and other Documentation

Skills & Competencies:


  • Computer Literate
  • Excellent Communication Skills
  • Attention to detail and organisational skills
  • Good interpersonal skills with both customers and colleagues

Qualifications and certification:


  • Good general Education
  • Standard Grade/Higher Level

Experience:


  • Minimum work experience required

Personal qualities:


  • Team Worker
  • Professionalism
  • Initiative
  • Independence
  • A passion for quality, safety, people and customer care
- "Can Do" Attitude


Benefits:


  • Company pension
  • Life insurance

Work authorisation:

  • United Kingdom (required)

Ability to Commute:

  • Aberdeen (required)

Work Location:
In person
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