Full Time Permanent Administrator - West Sussex, United Kingdom - Resourcing Group

Resourcing Group
Resourcing Group
Verified Company
West Sussex, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Full time
Description
Provide a professional and efficient administration service for our client to support the operational team in delivering maintenance services.


KEY RESPONSIBILITIES

  • Liaising with building users & tenants to arrange appointments and access
  • To record accurate information on jobs from engineers, subcontractors and clients.
  • To ensure all systems are kept updated with required information
  • Allocate the right subcontractors to reactive work, based on skills, availability and locality to ensure we meet appointment times.
  • Ordering materials and equipment as required and recording information on the job management system
  • To carry out customer satisfaction surveys to building users post work completion
  • Supporting the resource controller to plan and deliver the day by sending the right operatives and subcontractors, ensuring operatives and subcontractors arrive on time and in the most costeffective manner.
  • Deputise the role of a Resource Controller potentially at short notice to cover holidays, sickness or any other period of absence that may require the support of the role.
  • Office Management tasks including stationery, equipment and welfare items ordering and liaising with contractors as required
  • Administration tasks updating key contract documents
  • Ensure issues are being captured and feedback to the Resource Controller/ Hard FM Manager.
  • Any other tasks as reasonably requested by the Resource Controller

PREFERRABLE EXPEREINCE AND QUALIFICATIONS

  • Good working knowledge of MS Office including Word and Excel with accurate keyboard skills
(Essential)

  • Basic knowledge of building maintenance trades and the tasks/activities that can be
undertaken by each trade group. (Desirable)

  • Good understanding of Geographical areas including streets, buildings, finding the best routes, and travel times between different locations (Desirable)

QUALIFICATIONS REQUIRED

  • GCSE or Equivalent in Qualification in Maths and English.
  • NVQ in business administration or equivalent (Desirable)
  • You will receive long term development & training opportunities in this role

Hours - 40 per week
Pay £24,500

Resourcing Group is acting as an Employment Agency in relation to this vacancy.
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