Team Assistant - London, United Kingdom - RGA

RGA

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Position Overview

Responsibilities

Diary management across multiple time zones
Managing international and domestic travel booking
Expense claims and invoice processing
Manage and maintain client records and visit reports on CRM
Administrative work relating to projects e.g. document formatting, organising meeting logistics, researching venues, dataroom management
Liaising with client contacts to set up meetings
Managing RGA Group conference bookings (e.g. GFS Symposium, Management Retreat, Actuarial Conference) and travel
Assisting with the creation of and formatting of PowerPoint presentations
Organising GFS internal events such as the annual EMEA strategy week, quarterly management updates, team socials acting as the main point of contact for suppliers, hotel contract managers etc, client dinner and events.
Ad hoc filing and administration tasks
Provide ad hoc support to the rest of the GFS team leadership team
Establishing a close working relationships with UK colleagues and build a solid network of Assistant contacts in global offices

Requirements:

5+ years administration support experience as a team assistant or personal assistant, preferably in the financial or professional services industry
Experience in working closely with Senior Executives
Intermediate to advanced level in Microsoft Office Suite (including Word, Outlook, Excel and PowerPoint)
Excellent written and verbal communication skills
Excellent interpersonal skills, both facetoface and on the telephone
Team player with a willingness to be flexible with working hours as workloads and tasks dictate
Efficient with excellent organisation skills and ability to plan and prioritise workload and multitask
Methodical and meticulous high attention to detail and follow through
Customer focused; with the ability to develop relationships with both internal and external clients/customers
High level of "can do" values brings solutions rather than problems
Highly motivated with ability to work on own initiative and to deadlines
Competent in dealing with difficult situations, and the ability to work well under pressure
Maintain confidentiality and discretion at all times

Job Reference:
UKIR00964