Administrative Assistant and First Aid Lead - Stoke-on-Trent, United Kingdom - Birches Head Academy

Birches Head Academy
Birches Head Academy
Verified Company
Stoke-on-Trent, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Purpose of the Post:

  • To assist with the school Main Reception, switchboard and safeguarding of all visitors and
safeguarding.

  • To assist with the general administrative support to the school.
  • To be responsible for the reprographics and printing support for the whole school.
  • To assist with the monitoring of school policies.
  • To act as the first aid lead for with responsibility for coordinating emergency first aid throughout the
Academy.


Duties:


  • To act as receptionist/administrative assistant.
  • To carry out general administrative duties including word processing, creating and updating
spreadsheets, mail merge and data entry.

  • To assist with matters relating to attendance/welfare under the direction of senior staff.
  • To receive, retain and ensure the security of confiscated items from students, including: items of clothing,
jewellery and mobile phones.

  • To update and maintain school information system and student records
  • To monitor reprographic requests and action accordingly.
  • To seek ways of improving quality in all aspects of the work.
  • To assist with refreshments under the direction of the Office Manager.

Duties associated with core tasks:

  • To act as first point of contact for visitors to the school and those making contact by telephone.
  • To ensure all telephone and internal communication messages are recorded, including pupils' absences and to
pass messages to the appropriate person.

  • To receive, sign for, sort and distribute incoming and outgoing post.
  • To ensure that all visitors are signed in and issued with a Visitor's Pass.
  • To check that pupils signing out have permission to do so.
  • To attend to enquiries from pupils and staff.
Administration

  • To assist in the administrative and clerical functions as required including the production and
distribution of reports, agendas, minutes, newsletters, invitations, posters, advertisements,

reprographics, filing, resources, correspondence as required.

  • To carry out typing and data input as allocated by the Office manager.
  • To create and maintain spreadsheets for data management and mailmerge.
  • To update and access pupil records (paperbased and SIMS) and respond to queries.
  • To maintain the school student filing system and archive.
  • Reprographics and other associated tasks.
  • To report to Assistant Office Manager any problems with processes you are responsible for and to
suggest improvements.

  • Any other tasks commensurate with the post

First Aid Lead:

  • To act as the first aid lead throughout the school day.
  • To receive students who are ill into the first aid room, carry out an initial first aid check and ensure
appropriate care.

  • To decide whether students will need further medical attention and take appropriate action including:
  • Administering initial first aid.
  • Contacting parents for students to be taken home.
  • Arranging for medical treatment if possible.
  • In the case of severe injuries:
  • Ensuring that the emergency services and parents are contacted.
  • Ensuring the student(s) concerned are attended to as well as possible within the scope and expertise of the first
aid person attending.

  • To coordinate the accident report forms ensuring that these are entered onto the system daily for accuracy
  • To carry out regular checks are made to the contents of the first aid boxes throughout the school, ensuring that
all contents are in date and all medication held in school is within date (contacting parents where necessary)

  • To support students with medical conditions such as broken bones, sprains etc. carrying out risk assessments
where appropriate to ensure control measures are in place.

The information contained above is to help staff understand and appreciate the work content of their post and the role

they are to play in the organisation. However, it should be noted that whilst every effort has been made to outline all the


duties and responsibilities of the post a document such as this does not permit every item to be specified in detail.

Broad


headings may therefore have been used in which case all the usual associated duties are included in this job description.


Job Types:
Full-time, Permanent


Salary:
From £18,449.00 per year


Education:


  • GCSE or equivalent (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

Application deadline: 24/03/2023
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