Administration Assistant - Inchinnan, United Kingdom - James Fisher & Sons plc

James Fisher & Sons plc

Verified Company

Inchinnan, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration Assistant / Receptionist

Inchinnan

9 Month Fixed-Term Contract

Who we are

JFD is the world leading underwater capability provider, serving the commercial and defence markets with innovative diving, submarine and hyperbaric rescue, technical solutions and services.

Operating worldwide, the company is the world's leading provider of submarine rescue capability and an established provider of submarine escape training.

The company is at the forefront of Hyperbaric Rescue, along with being the leading supplier of commercial and defence diving equipment and saturation diving systems to the commercial industry

About the role

JFD is looking to recruit as Administration Assistant / Receptionist to work on a 9 month fixed-term basis from our office in Inchinnan, Renfrewshire.

As an Administration Assistant / Receptionist you will be responsible for providing administrative support to all departments in the business and provide reception and front of house cover.

Your key responsibilities in this role will be the following:

Ensure timesheets for employees are uploaded to the system in a timely manner on daily basis
Prepare the monthly time record documentation for payroll purposes
Maintaining the JFD Holiday Planner
Ensure both photo passes and gate cards are created, issues and logged as per company process
Ensuring office stationery is kept up to date
Booking travel for all JFD sites
Booking meeting rooms, lunches and taxi's when required
Setting up meetings rooms with tea and coffee
Provide cover sickness/holidays for other members of the admin team as required
Archiving
Provide a welcoming reception to visitors and deal with any phone calls diligently including transferring callers to the appropriate person
Maintain and control the company pool car fleet

What do you need?

We're looking for someone that has experience in providing administrative services and has excellent PC skills (including all Microsoft Office Applications - Word, PowerPoint & Excel).

You will have excellent communications skills both oral and written and be able to maintain and promote the professional image of JFD.

You should feel comfortable managing a high volume or tasks and be able to effectively prioritise you workload.

Due to the nature of work at JFD it is also essential that you are able to maintain confidentiality and discretion and have access to a car and drivers licence.

Working for us

We offer a number of benefits including Group Personal Pension Scheme, Life Assurance, early finish on Fridays and free fruit in the office.

JFD is proud to be part of James Fisher and Sons plc, who has partnered with the Career Transition Partnership, the official provider of Armed Forces resettlement for over 20 years.