Assistant Facilities Operations - London, United Kingdom - KPMG

KPMG
KPMG
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job details:


Location:
London


Capability:
KPMG Business Services


Experience Level:
Junior Professional


Type:
Full Time


Service Line:
Facilities Operations


Contract type:
Permanent


Job description:


Facilities provides premises and workplace support services including the provision and management of accommodation, catering, vending, mail delivery and collection, records management, reception, hospitality and meeting room support, health and safety compliance and physical security.

Facilities Operations ensure the effective day to day operational activities of KPMG Offices throughout the UK. We are the first point of contact for Facilities onsite including Servicedesk Operations.

To work as part of the Facilities Operations team with primary responsibilities for the London offices; travel within region and to Watford may be required


Market Facilities and the Operational Excellent Hub by providing a first class service both internally and externally, thereby raising the profile of the function and improving Facilities' impact on the firm's expenditure.


Act as a point of contact for the Head of London and South and London Assistant Managers by providing administrative support.


Provide first class administrative support by updating static and web-based information on a regular basis, attending meetings and producing concise, accurate meeting notes and co-ordinating in the production of reports and MI as required.

Assist in the preparation, formulation, review and updating of relevant Facilities procedures and ensure they are fully implemented including process maps and SOP's


Coordination of the team including scheduling of team meetings, supply partner meetings, preparation of materials for meetings, and tracking of holiday charts where required.

Attend meetings and chair/speak on behalf of the team if required.

Work with key suppliers on site to ensure all services provided are up to standard. Raise jobs via the internal system and Servicedesk to ensure timely closure of reactive works.

Respond effectively to general enquiries from internal and external clients/contacts and suppliers whilst being sensitive to end user requirements.

Provide information to all management levels.

Management of the Facilities Operations London mailbox.

Manage car parking requests and bookings, project rooms including management of the project inbox; both require working with senior members of KPMG.

Read and understand the requirements of the Facilities Health and Safety policy and the procedures relating to the job.

Conduct sample monitoring of contractor activity to ensure maintenance of safe working procedures.


Conduct monthly workplace health and safety inspections, fire safety checks, cleaning audits and any other policy or statutory activities as required.

Training for these may be required and will be provided.

Complete the NEBOSH Working Safely Course or equivalent.

Undertake any ad hoc projects as directed by Head of London and South or London Assistant Manager.

Provide a focal point for all Facilities related queries originating in the office.


Why KPMG Business Services at KPMG?:

Every day our firm performs better because of how we work together, as one team, each the best at what we do.

The difference we make shines through to our people and our clients. We're KPMG Business Services (KBS).

We're a cross-functional team, bringing together experts across a wide range of critical activities which help to grow, run and protect our business.

From HR and Learning, Finance, Procurement, Facilities and Operations, through to Risk and Legal, Corporate Affairs, and Market Development, our approach is focused on driving the improved performance of the firm.

We work shoulder to shoulder with our client-facing teams and we focus on delivering our services in ways which help to drive efficiency, improve quality and enhance our firm's brand and reputation.

Read about KPMG Business Services
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