Accounts and Purchasing Team Leader - Guildford, United Kingdom - Surrey Police

Surrey Police
Surrey Police
Verified Company
Guildford, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Division / Department - Shared Business Services
Grade - Grade H
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £33,283 - £39,394
Working Hours

  • Politically Restricted
  • No


The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

The Role


To lead the Surrey Accounts & Purchasing team to ensure that an effective, timely, accurate professional service is provided to the workforce, suppliers and stakeholders.

Key Responsibilities


To ensure that the SBS Finance team delivers a customer centric service to colleagues, vendors, customers and stakeholders by delivering business requirements (activities, tasks) adhering to policy, practices, KPI's and SLAs.

To understand and be responsible for the management of demand into the team. For example queries relating to policy, procedures and processes. Liaising with the corporate and joint finance function and wider business colleagues as necessary and appropriate. Horizon scanning and adapting the service provision to meet competing demands.


To provide leadership to their direct reports and build a highly capable team through the attraction, training and development of the necessary skilled professionals to meet the business need.

Ensuring that they meet regularly with their direct reports through the use of 'Focus meetings'.

To support the recruitment and development of team members, effectively manage their performance against defined objectives and ensure that they are adequately trained.


To provide functional expertise to team members, manage their workload, act as first point of escalation ensuring that issues are effectively resolved.


To work closely across different functions within the SBS within 'one team' identifying continuous improvement coordinating service needs and resilience when needed and ensuring that processes are aligned across the two forces where possible.

To manage and troubleshoot areas of reduced team performance and attendance utilising the policies, systems and processes available. To identify and action effective plans to achieve appropriate outcomes.


To be a proactive member of the SBS Management Team and extended People Services/Finance management teams working collaboratively with colleagues across the function so that services are joined up and that competing demands are understood and expectations managed.

To ensure data integrity in systems and ensure appropriate and relevant audit controls are in place, escalated where required. Ensuring that the team perform their work in accordance with established, KPIs, SLAs, guidelines and procedures.

To manage the development needs and training requirements of the team to achieve Omni competence.


To effectively collaborate with internal stakeholders to identify and implement improvements to processes and KPI's and ensure that KPI's and service metrics are produced in a timely manner.

Actively participate in department and force wide projects and innovation as required.


To deputise for the Finance Operations Manager when required to do so and other Team Leaders (across both Forces) if required to do so.

Skills & Experience

Experience of managing people within a Shared Service Organisation and an ability to motivate and inspire team members


Significant experience and a detailed understanding of the end to end processes within accounts payable, accounts receivable, purchasing and exchequer.

Experience of identifying and implementing process improvements and demonstrable problem solving skills.

Experience of business change programmes and the ability to lead a team through transformation and innovation.


Effective communicator able to deal with challenging issues presented by vendors, customers and stakeholders, and an ability to influence change.

Effective organisational and prioritisation skills to manage the diverse workload within the team.

Ability to critically analyse, evaluate and enhance existing processes in order to optimise the teams operational effectiveness.

Observable service delivery mind-set and someone who seeks to exceed stakeholders expectations.

Capable of producing, analysing and presenting process performance data to wide groups of stakeholders.

Effective at collaborating with people from different functional groups to influence change and improve outcomes.


Ability to act as an ambassador for SBS Finance within the wider Force organisation Experience of working within a complex ERP environment (SAP, Oracle etc).


Ability to occasionally travel to and work from both Surrey Police & Sussex Police HQs and attend meetings in Surrey, Sussex and regionally if necessary.

Further Information

Additional Information

  • This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitme
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