Office and Team Administrator - London, United Kingdom - Octagon

Octagon

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This is a hybrid-working role with three days in the office and two working from home.

As the team return to the office, its more important than ever that we create a flexible workspace that not only provides areas to focus and collaborate but also reflect the fun energy of our agency

Office Assistant responsibilities include:
Ensuring the office runs smoothly at all times and liaising with the buildings Facilities team with any issues that need resolving

Making sure our break-out areas and meeting rooms are clean, tidy & fully functional

Keeping kitchen & snack points fully stocked, including filling fridges & fruit bowls and managing weekly orders

Ordering stationery as and when needed

Re-stocking the printer with paper, changing ink and liaising with IT when any issues occur

Managing the agencies on-site and off-site storage areas. Keeping them tidy and working with client teams to move old stock to make room for new stock

Becoming one of the buildings First Aiders & Fire Wardens (training will be provided)

Working alongside the social team to help organise the agencies fun social calendar for the year

The other half of this role is to support our amazing Senior Managers as a Team Assistant in a variety of projects & tasks, including:
Support teams in booking travel including flights, hotels & transfers, following travel policy guidelines

Supporting Senior Management in submitting weekly time reports and monthly expense reports

Supporting with any ad-hoc projects including off-site meetings, client dinners and gifts for clients etc