Purchase Ledger Administrator - Birmingham, United Kingdom - SWIP

SWIP

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Purchase Ledger Administrator

Location:30 Inkerman St, Nechells, Birmingham B7 4SB

Reports To:
Head of Department

Company Description

SWIP Limited is an established company that specialises in innovative insulations systems based in Birmingham. We are mainly involved in the Government Funded Schemes that involve measures such as Solid Wall/ Under Floor and Roof Insulation.

Job Purpose:

The Purchase Ledger assistant plays a crucial role in the efficient management of the company's purchasing activities and financial transactions related to supplier invoices.

This role involves overseeing the purchase ledger process and coordinating procurement activities to ensure timely and accurate processing of orders and payments The Purchase Ledger assistant is responsible for raising the purchase orders, processing invoices, reconciling accounts, and ensuring adherence to company policies and accounting principles while working with various departments and vendors to streamline purchasing operations and maintaining accurate financial records.

Key Responsibilities
Ø Collaborate with various departments to understand their procurement needs and requirements.

Ø Place purchase orders with approved suppliers, ensuring adherence to company policies and procedures.

Ø Monitor order statuses and communicate with suppliers to ensure timely delivery of goods and services.

Ø Proactively address any delays or issues in the procurement process to minimize disruptions.

Ø Receive, verify, and process supplier invoices accurately.

Ø Maintain effective communication with suppliers to address invoice discrepancies, resolve payment issues, and ensure a smooth accounts payable process.

Ø Match invoices with corresponding purchase orders and delivery receipts, confirming the accuracy of goods or services received.

Ø Accurately record all transactions in the purchase ledger, maintaining comprehensive and organized financial records.

Ø Prepare and process invoices, payments, and expense reports accurately and in a timely manner.

Ø Prepare and review payment runs for supplier invoices, ensuring on-time and accurate payments, adhering to agreed payment terms and deadlines.

Ø Regularly reconcile supplier statements with the purchase ledger, identifying and resolving any discrepancies.

Ø Update supplier information, including contact details, bank information, and payment terms, in the finance system.

Ø Maintain documentation, including purchase orders, contracts, and agreements.

Ø Assist with internal and external audits by providing accurate and accessible financial records.

Ø Continuously identify opportunities for process enhancements to increase efficiency and accuracy within the purchase ledger function.

Ø Any other duties as directed by the head of department or senior management.

Educational qualifications
Degree in Accounts, Finance or a related field is preferred but not required.

Key skills and competencies
Excellent communication skills

Strong written and verbal communication skills in British English.

Strong commercial awareness

A confident and determined approach.

Customer-focused mindset with a friendly and professional demeanour

A high degree of self-motivation and drive

The ability to work both independently and as part of a team.

The capacity to flourish in a competitive environment.

Ability to work in a fast-paced environment, manage multiple projects simultaneously, and meet deadlines.

Strong attention to detail and organisational skills

Proactive, self-motivated, and able to work independently as well as collaboratively in a team environment.

Work Experience
Previous experience on Sage and Xero is preferred but not a requirement.

Salary:
£21,000.00-£23,000.00 per year

Benefits: