Project Office Assistant - Caernarfon, United Kingdom - Gwynedd Council
Description
Job title:
Project Office Assistant
Directorate:
Finance
Service:
Information Technology and Transformation
Closing date:
01/06/2023 10:00
Job type/Hours:
Permanent | 37 Hour
Salary:
£22,369 - £24,054 a year
Pay Scale:
GS4
Location(s):
Caernarfon
Gwynedd Council offers an attractive employment package, for more information please click on this (Information Pack)
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually.
The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
For further information about this post please contact Karen Ann Jones onInterview date to be confirmed.
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel:
CLOSING DATE:
10.00 AM, THURSDAY, 01/06/2023
Personal attributes:
Essential:
A person who is organised and able to work independently and as part of a team
Needs to be independent and able to make decisions individually and as part of a team
Physically able to carry heavy / bulky equipment
Patient when dealing with people
Able to work under pressure
Desirable:
Willing to learn new skills
Qualifications and relevant training:
Essential:
Educated to a Good Level
Desirable:
ECDL qualification
Relevant experience:
Essential:
Able to work with flexibility and under pressure
Experience of working in a busy office
Experience of using various computer systems
Extensive experience of creating and updating Excel spreadsheets
Extensive experience of using a Microsoft Word package
Experience of preparing orders, processing invoices and receiving goods
Experience of working in a Team
Desirable:
Experience of price negotiation
Skills and specialist knowledge:
Essential:
Able to solve problems logically
Able to work on several tasks at the same time
Able to make decisions
Able to manage a complex work load to ensure that the service level targets are met
Excellent skills in communicating with users and external suppliers
Desirable:
Knowledge of Gwynedd Council systems and financial procedures
Basic knowledge of IT equipment
Language requirements:
Essential:
Listening and Speaking - Intermediate Level:
Reading and Understanding - Intermediate Level:
Understand everyday correspondence on familiar issues at work.
Understand longer reports in Clear Welsh and be able to pick up the main points. (help may be required with the vocabulary).
Writing - Intermediate Level:
Purpose of the post:
- Ensure that the people of Gwynedd are at the heart of everything we do.
- To provide the necessary skills and expertise in the purchasing of the ICT across Gwynedd
- Working as part of a team proactively identify where ICT can provide better Value for Money in terms of purchases, contracts and services in order to create business efficiencies and improve customer care.
- To ensure that the I.T operational requirements of the authority are supported in terms of printing, backups and general services.
- Be responsible for elements of vendor management in ensuring they deliver best value. Resolve incident as appropriate and manage aspects of change, problem and configuration functions
- Ensure that there is adequate documentation and contract support cover within the ICT environment in line with policies and procedures.
- Working as part of a team to ensure that council's System Methodology and Support Processes are completed within agreed time scales and that variances are investigated and promptly reported upon.
Responsibility for functions:
Finance:
- Input into review of processes and contracts to identify and realise cost efficiencies.
- Awareness of budgetary structures and financial regulations and constraints
- Provide the best monetary value for the council on all purchases and contracts.
- Take responsibility for liaising with external vendors on financial issues.
Data, equipment and Software:
- Provide support for the ICT environment on all issues relating to purchases.
- Liaise with external vendors to resolve issues.
- Provide and maintain data (and backup for equipment) in accordance to Policy and Procedures.
Main duties:
Decision Making, organisation and innovation:
- Receive Emails and Internal orders regarding service, incidents and Change requests.
- Classify, Document, prioritise orders, resolve and payment of invoice.
- Take responsibility for inventory of new hardware, stock control, software and peripherals purchased and ensure (where applicable) the safe change over of items to users.
- Responsibility for ensuring that all batch functions run centrally are completed correctly to agreed service level targets.
- Responsibility for producing and controlling all print tasks associated with secure stationery.
- Responsibility for ensuring that bac
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