Legal Secretary- Private Client Part Time - St. Albans, United Kingdom - Douglas Scott Legal Recruitment

Douglas Scott Legal Recruitment

Verified Company

St. Albans, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Legal Secretary (Part time)
Private Client
St Albans
Legal 500
An exciting opportunity for to join a mult-award winning Legal 500 law firm has arisen to work as part of the Private Client team on a part time basis (3days a week)
Key Responsibilities

Answer the telephone and assist clients with enquiries when the lawyer is not available
Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
Liaise with clients as directed
Maintain lawyers' diaries and make appointments
Organise internal and external meetings including meeting room bookings and refreshment
Maintain internal and client files to ensure they are uptodate at all times
Undertake typing for lawyers
Drafting of standard letters and forms for the lawyer's approval
General document management such as requesting and logging deeds coming in and out of the firm
Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
Input client and potential client contact details into peppermint and/or isokon (probate case management system)
Undertake administrative tasks such as photocopying and file archiving
Create and maintain a tidy and well organised office environment
Ensure any faults with the team's IT, telephones and printers are reported
Work as part of a team, assisting with wider secretarial and telephone cover as required.
Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
Comply, adopt and be familiar with firm policies and procedures

Attributes Required

Secretarial experience in a law firm is essential
Strong and confident client relationship experience and skills
Good understanding of client service and of the context in which the work is being done
Fast and accurate keyboard skills
Good written and verbal communication skills
Computer literacy in relevant software packages
Experience of using a practice/case management system
High level organisation and administration skills including the ability to prioritise work

If you are an experienced legal secretary looking for a part time role, please send your CV to