Facilities Coord - Aberdeen, United Kingdom - CBRE

CBRE
CBRE
Verified Company
Aberdeen, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Posted- 30-Jan-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland
JOB SUMMARY

  • The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
    ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
  • Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Assist with process and procedure training.
  • Other duties may be assigned.
    SUPERVISORY RESPONSIBILITIES
  • No formal supervisory responsibilities in this position.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator.


Responsibilities:


  • Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
  • Acknowledge all client inquiries and collect work orders.
  • Collect information reports to find out performance and progress status.
  • File work orders, proposals, department files, and other paperwork submitted by vendors.
  • Monitor activities that happen outside the building, such as proper waste disposal and recycling.
  • Follow instructions, short correspondence, and memos and ask clarifying questions.
  • Respond to common inquiries or complaints from clients, coworkers, and supervisors.
  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
  • Impact through clearly defined duties, methods, and tasks are described in detail.
  • Deliver own output by following defined procedures and processes under close supervision and guidance.

Personal Experience/Qualifications/Skills

  • High School Diploma or GED with up to 2 years of jobrelated experience.
  • Communication skills to exchange straightforward information.
  • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Strong organizational skills with an inquisitive mindset.
  • Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Our Values

  • RESPECT: We act with consideration for others' ideas and share information openly to inspire trust and encourage collaboration
  • INTEGRITY: No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for
  • SERVICE: We approach our clients challenges with enthusiasm and diligence, building long term relationships by connecting the right people, capital and opportunities
  • EXCELLENCE: We focus relentlessly on creating winning outcomes for our clients, employees and shareholders

About CBRE Global Workplace Solutions:


As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services.

Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc.

is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices).

CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020.

It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year.

Its shares trade on the New York Stock Exchange under the symbol "CBRE."


Application Process:


Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.


No agencies please.

Please note:
the job title shown above may be different to local job titles used in our business and issued on any
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