Admissions and Admin Assistant - London, United Kingdom - Ark Globe Academy

Ark Globe Academy

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reporting to:
Office & Marketing Manager

Start date:

ASAP

Contract:
Permanent

Salary:
Grade 5 (£25,762 - £29,419)

Hours:
Full time (08:00am to 17:00pm)

The Role

As an Admissions and Admin Officer, you will provide comprehensive administrative support to the school and act as the key contact person for all student admissions.

You will work with other members of the Business Support Team to uphold the vision and ethos of the school at all times, representing the academy in a welcoming, personable, helpful, and professional manner.

You will work across the academy as required, providing excellent administrative and customer services to a variety of stakeholders, establishing and maintaining efficient administrative systems and processes to support the effective running of the school with a focus on operational excellence.

It is essential that the person for this role is organised, able to multitask, work flexibly and have a 'can do' approach.

You will also assist with general day to day admin tasks which therefore require a good level of IT skills.

Key Responsibilities

The Admissions and Admin Officer will be responsible for the admissions process from the initial enquiry until the student joins the school.

This process will include responsibility for ensuring the entire database is fully utilised to allow relevant records to be accurate and up to date.

The aim is to secure student enrolment through communication with parents of prospective students, to ensure they receive accurate and timely information and advice regarding admission to the school.

Admissions

Oversee admissions across the academy, ensuring a timeline is implemented and deadlines are met, with a focus on increasing pupil numbers, smooth transition and accuracy of databases.
Act as an ambassador, representing the school in engagements relating to admissions with key external stakeholders and embodying the values and ethos of Ark Globe Academy.
Develop and maintain an administrative calendar and timeline ensuring clear processes are in place to ensure the efficiency in the running and monitoring of admissions, and administration, and that all actions are carried out in a timely manner.
Provide updates on new guidance and processes to team members and deliver relevant training.
Ensure the smooth running of visits and conduct tours of the school in and out of term time as required; including the arrangement of Open Days / Evening.
Support with the marketing around admissions as appropriate, including creation of artwork and advertisements.
Generate and maintain a close network of partners, prospective parents, students, feeder schools, partner organisations, colleges, local businesses, and visitors to the school.
Deal with admission related correspondences and telephone enquiries.
Efficiently manage the archiving and filing of pupil databases and files ensuring full compliance with GDPR and in line with our Data Retention Policy.
Track the movement on pupil numbers, enabling responsive decisionmaking through the enrolment process and accurate forecasting during annual planning.
Be present for all key admissions events i.e. open morning and evenings, admin evening, summer school, enrolment day.
Support with data integrity within the Academy's MIS system, maintaining relevant databases, including the processing of student leavers.
Oversee the induction of new students into the academy to ensure they have a smooth start and positive welcome.
Support with the processing and analysis of free school meals data, when required
Assist the Academy Leadership Team and transition team to implement best practice processes to increase retention.
Keep up to date on the DfE 'School Admission Code of Practice' and 'School Admission Appeal Code of Practice', working closely with the local authority and Ark Schools to ensure compliance.

Admin

Establish and maintain efficient administrative systems and processes to support the effective running of the school, including updating and maintaining relevant handbooks and guides, ensuring effective and consistent guidance and information is delivered
Adopt a businesslike office environment, ensuring excellent, consistent administration support and customer service is provided, 'Our Promise' is met, good relationships with staff are promoted, and you are consistently role modelling professional behaviour
Provide an outstanding and professional front of house service with a warm welcome and greeting to all students, staff, and visitors, ensuring due diligence to safeguarding and Health & Safety and in line with academy protocol
Develop a strong understanding of all administrative processes across the academy and develop ongoing efficiencies, including updating and maintaining relevant handbooks and guides, ensuring effective and consistent guidance and information is delivered
Establish and communicate a clear and effective han