Administration Assistant - Glasgow, United Kingdom - Howden

Howden

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Big Picture

Howden are a global engineering business who focus on providing clients with industrial products that help multiple sectors improve their everyday processes.

Howden's core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

As a Administration Assistant, you will carry out general administration support to the Howden Compressors Team and provide full confidential assistance to the Executive Assistant and admin duties as required.

What Needs To Be Done?

Proactive an efficient range of flexible, multifunctional administrative support to the Howden Compressors team.
Organise and arrange domestic and international travel via online travel management system, including flights, car hire and hotels.
Organise and arrange business visas and passports including the preparation of necessary invitation letters and paperwork.
Assist with arranging meetings, including tea/coffee, catering and meeting room housekeeping is to standard where required, ensuring inhouse databases are maintained.
Event management including assisting with organising conferences, corporate hospitality and social events where required.
Act as a Buyer utilising Microsoft Dynamics AX ERP system for incidental items as required.
Maintain stock of office stationery and kitchen supplies, including refreshments within the HCO conference rooms.
Provide annual leave cover for Executive Assistant & Operations Support Manager as required.
Assist with general office duties including printing, photocopying, organising/maintaining filing systems, organising incoming/outgoing mail etc.
Act as a point of contact for issues with office equipment within HCO and escalate accordingly.
Comply with, at all times, all Howden Health & Safety rules in order to contribute to a culture of continuous improvement in Health & Safety throughout the Business.

What Do You Need To Bring?

Essential skills, knowledge & behaviours_
Excellent communication skills
Team working skills
Computer literate with good working knowledge of Microsoft Office
Experience in a similar role
Desirable skills, knowledge & behaviours_
Higher English,
HNC Business/Secretarial or equivalent

What Will You Get In Return?

You will have the opportunity to work for a global engineering organisation in a challenging and dynamic role with great development opportunities.

We offer a competitive salary along with a great benefits package.

The advantages of working at Howden:
Worldwide business - Liaise with our colleagues in 27 countries.

We offer global and local opportunities employees and world leading engineers, who create cutting edge developments - You will be a part of over 160 years of innovation and development that continues today with our digital solutions.

At Howden we have a strong corporate identity and purpose - You will be a member of our team, shaping the future of the world and tackling some of the most pressing issues facing the planet.

Our products and organisation are Revolving Around You - Our culture promotes individual development to enhance our most important asset - our people.