Facilities Administration Assistant - Oxford, United Kingdom - University of Oxford

University of Oxford

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Join Our Team as Facilities Administration Assistant

The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant.

You will help support operations across Oxford's prestigious campuses by managing financial records, purchase orders, invoices and more.

The University of Oxford is a renowned institution with an international reputation for excellence.

We are dedicated to addressing global challenges through innovative research and innovation, from reducing our carbon emissions to developing vaccines during a pandemic.

As our Facilities Administration Assistant, you will have the opportunity to:

Process invoices and purchase orders with care and precision
Run financial reports and reconcile accounts thoroughly
Respond to queries in a timely and professional manner
Support facilities teams with calls, bookings, filing, and administrative tasks
Continually develop your finance, systems, and service skills

As an employer, we value the well-being and development of all our employees.

We offer a comprehensive range of benefits, including:

Hybrid working arrangements for a healthy worklife balance
30 days of annual leave (excluding public holidays)
Extensive personal and professional development opportunities
Supportive childcare services for working parents and guardians
Generous family leave for pregnancy, adoption, paternity, and shared parental leave
Excellent contributory pension scheme for your financial future
Salary sacrifice scheme for additional savings
Subsidised sports centre membership to promote wellbeing
Cycle loan scheme to encourage sustainable commuting
Discounted bus and transit travel

In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere.

To Be Successful You'll Need:

Great communication, organization, and attention to detail
Ability to work independently and prioritize dynamically
Excellent IT skills including Office programs
Knowledge and experience using Oracle Financials
Experience in facilities administration or related finance roles accounts payable experience a plus
Diplomacy and professionalism dealing with issues

Application Process:

Covering letter/supporting statement
Curriculum vitae (CV)
Contact details of two referees (only contacted if you are successful)

before 12 pm on Wednesday 23 August 2023 can be considered.
Interviews will be conducted in-person on

Wednesday 30 August 2023.
Join Our Team Keeping Oxford at the Cutting Edge