Personal Assistant to CEO - Newcastle-under-Lyme, United Kingdom - ZR Consultants

ZR Consultants
ZR Consultants
Verified Company
Newcastle-under-Lyme, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Responsibilities:


  • Planning and coordinating travel arrangements, including booking dinners, coordination of flights, check in, VISAs, accommodation. Ideally someone who can manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Highly proficient with Excel, Word and powerpoint. Experience of pulling together professional presentations and proposals to present to clients preferred
  • Experience of book keeping (Sales ledger, purchase ledger, Expenses, Timesheets etc.)
  • Onboarding new employees
  • Proactive diary management, facilitating swift setup of meetings
  • Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal and external meetings, travel and social appointments
  • Meeting, conference calls, telepresence set up internally and externally
  • Management of expense processing, reimbursement, account reconciliations
  • System functionality utilise Excel, Xero, complete accurate data entry into systems and responsible for accurate collation of information
  • Filing and document administration
  • Become integral part of business, understand company priorities and staff expectations
  • General Administration duties
  • Full driving license ideally with own vehicle access (but not essential) and willing to drive CEO's children for school drop off and pickups regularly
  • Comfortable working in a home office environment as well as remote
  • Hours can be flexible but Monday to Friday is essential

Skills and Experience:


  • Be willing to undertake an advanced DBS/CRB check
  • 5+ years' work experience in the capacity of an Personal or Executive Assistant supporting at senior level.
  • Experience of working in a highgrowth organization is a plus, as is working in a professional services.
  • Ability to proactively manage projects in a fastmoving environment.
  • High integrity and ability to maintain confidentiality of sensitive information.
  • Self starter and able to use own initiative to identify and manage workload
  • Reliable with a good sense of humour.
  • Excellent oral, written, and interpersonal communication skills.
  • Ability to deal with ambiguity and to be proactive with mínimal direction.
  • Ability to effectively represent the organization in its relationships with external organisations
  • Agencies please note we are not looking for your support on this recruitment._

Equal Opportunities

Job Type:
Part-time

Part-time hours: 20 per week


Salary:
£10.00-£13.00 per hour


Benefits:


  • Company pension
  • Flexitime
  • Referral programme
  • Work from home

Schedule:

  • Day shift
  • Flexitime
  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

COVID-19 considerations:
We take all precautions to ensure the safety of our staff and clients.


Ability to commute/relocate:

  • NewcastleunderLyme: reliably commute or plan to relocate before starting work (required)

Experience:

Personal Assistant: 5 years (preferred)


Licence/Certification:

  • Driving Licence and access to your own vehicle (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
Hybrid remote in Newcastle-under-Lyme

Expected start date: 06/02/2023
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