Coordinator, Procurement - Milton Keynes, United Kingdom - RWS Global

RWS Global
RWS Global
Verified Company
Milton Keynes, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Coordinator, Procurement


Reports To:
Sr. Buyer, Procurement


Working Hours:
Normal office hours are 09:30 to 17:30, Monday - Thursday, 09:30 to 17:00 Friday


Place of Work:
UK HQ
, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU


Other:
Full Time


ABOUT RWS GLOBAL

Built upon more than 120 years of combined expertise from its subsidiaries, RWS Global launched in 2023 as an industry-leading team of four powerhouse companies—RWS, ted, JRA and ARC.

Together, they form the world's largest producer of live experiences.

Headquartered in New York City, London and Cincinnati, RWS Global provides ideation, design, technical, casting and operation services to create extraordinary entertainment, live events, exhibits, destinations, décor and brand attractions.

On land, at sea and everywhere in between, RWS Global produces over one million live moments every day.

RWS Global employs a diverse team of world-class designers, creators, producers and more, including the casting and recruitment of over 8,000 performers and technicians annually.

RWS Studios, located in New York City and London, comprises over 100,000 combined square feet of creative and meeting spaces, a costume shop, rehearsal studios, performer housing, fully equipped casting studios, acoustically treated music rooms and more.


JOB SUMMARY
Based at our Milton Keynes headquarters, the Coordinator, Procurement, is a key player in ensuring project success.

You'll provide essential support to the wider team through managing purchasing needs, travel arrangements, goods movement requests, and handling general administrative tasks.


Location
5 full days at our HQ offices (Unit D Mill Court, Milton Keynes, Buckinghamshire MK12 5EU.)


KEY TASKS

Role & Responsibilities:


  • Asist the buying team with all tasks related to procurement, including purchase orders and supplier invoices.
  • Multitask across projects, strategically combining orders to leverage bulk discounts and optimize delivery schedules.
  • Monitor purchased items to ensure timely deliveries.
  • General logistics administration duties including but not limited to, Creating Pick & Pack lists, Delivery Note/Commercial invoice creation.
  • Provide travel support, including booking flights, hotels, taxis, and other transportation based on individual needs and company policies.
  • Effectively communicate with internal stakeholders and management team to ensure all orders are accurate.
  • Main point of contact for processing goods returns and repairs.
  • Coordinate warehouse logistics for receiving and dispatching goods.
  • Coordinate with suppliers to ensure timely delivery of goods and services.
  • Coordinate with customs brokers and logistics companies to ensure smooth import and export of goods.
  • Main point of contact for processing returns and repairs.
  • Manage credit card expenditure by collecting VAT receipts, ensuring all transactions are reconciled with statements for accurate expense reporting and VAT recovery.

Qualifications & Skills:


  • Previous experience in fast paced environments essential.
  • Good verbal and written communication skills.
  • Excellent time management skills.
  • Good understanding of Microsoft Office including a strong understanding of Microsoft Excel.
  • Willingness to adapt to and learn new technologies, including accounting software.

Character & Attitude:


  • A dynamic and innovative professional with a forwardthinking attitude and approach.
  • Demonstrate commitment to the business with a strong knowledge of its mission statement and client base.
  • A committed individual.
  • The ability to work under own initiative.
  • Able to work under pressure and take instructions from the line manager and fellow colleagues.
  • Demonstrate passion for results.
  • Interaction with internal members of staff and external clients and suppliers in a courteous and efficient manner is essential at all times.
  • Enthusiasm and positive attitude with a commitment to contribute to the growth of the business.

Company Benefits:


  • Salary £25k annual salary.
  • Company Pension
  • 25 days paid holiday excluding Bank Holidays
  • Paid parental leave & childcare support policy
  • Computer (Mac/Windows)
  • Flexible working (office/remote)
  • Employee Assistance and Wellbeing Program
  • Childcare Support Policy
  • Employer Sponsored Vision Program

_ Please Note:

__While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

_


DIVERSITY AND INCLUSION STATEMENT:


DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life exper
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