Executive Support Assistant Apprenticeship - Bristol, United Kingdom - LMP Group

LMP Group

Verified Company

Bristol, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an Apprentice Executive Support Assistant to join our supportive and talented team.

We are a diverse multi-academy trust, looking for professional and ambitious people, with a passion for transforming our students' learning.

Working Week
Monday to Friday

Total hours per week 37.5

Daily hours to be confirmed

Wage
£5.21 per hour

Responsibilities
Relationships

Demonstrates advanced interpersonal skills in appropriate handling of highly sensitive and often complex

information, which is a frequent requirement of the role.

Confidence and professionalism to manage discussions with individuals at all levels. May respond to questions on

behalf of senior colleagues in some situations.

Establish and maintain productive working relationships with academy staff supporting them with

administrative and relevant organisational requirements.

Work closely with academy staff associated with any specialist area the post holder may be affiliated with. Ensure

administrative tasks are completed as instructed, to deadline and to a high standard.

Communicate effectively and professionally with parents, students, the general public and external bodies in person,

writing, electronically and by telephone.

People Management

Line manage, supervise and/or coach colleagues, allocating work as required to ensure an effective service.
Provide advice, guidance and training in the use of systems such as the Web Req, Tucasi or SIMs as required.
Deputise in the absence of the Senior Operations Manager (where an academy has a Senior Operations Manager as

opposed to an Operations Manager).

May be required to deputise in the absence of other administration colleagues such as Exam Officers and/or provide

additional administration support during public exams

Resource Management

Prepare and circulate high quality documentation such as agendas, papers, minutes and briefing notes as required

for senior level audiences.

Compiling presentations, dictation and minute taking of sensitive and highly confidential meetings.
Undertake full diary management responsibilities of senior colleagues, make and reschedule appointments in line

with agreed procedure.

Deal with incoming and outgoing written and electronic correspondence for senior level colleagues.
Develop and maintain effective record keeping and electronic and manual filing systems.
Make travel and accommodation arrangements as required and ensuring best value for money.
Update relevant webbased content and social media for the academy such as Twitter as required. Assist with

marketing and promoting the academy

Skills and Qualities
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Works effectively with internal and/or external stakeholders
:

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Self-evaluates learning needs and seeks professional development opportunities
:

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Good problem-solving skills
:

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Excellent customer service and interpersonal skills
:

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Excellent telephone manner and ability to take accurate messages
:

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Excellent accuracy and attention to detail
:

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Experience of working in an administrative role and undertaking arange of administrative tasks
:

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Experience of producing bespoke materials in order to deliver effective administrative processes
:

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Experience of development, management and operation of administrative systems
:

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Previous administration experience ideally in an educational or similar environment.

Essential qualifications
Maths and English at GCSE grade A-C (4-9)

About the employer

King's Oak School is a secondary school for pupils with SEMH needs.

The school has undergone a
radical change
since federating with Waterside in July 2018
, following Waterside's leadership supporting the school since January 2018**.