Head of Finance - Edinburgh, United Kingdom - Edinburgh Printmakers

Edinburgh Printmakers
Edinburgh Printmakers
Verified Company
Edinburgh, United Kingdom

6 days ago

Tom O´Connor

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Tom O´Connor

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Description

Edinburgh Printmakers is seeking an experienced and enthusiastic finance professional interested in working with an exceptional team to vision and shape a resilient future.

This is a permanent role within our staffing structure.


The Head of Financewill manage the organisation's financial and risk management systems, working with staff across the organisation to manage financial procedures and administration.

The role is responsible for managing and supporting the Finance Officer.

The postholder will play a part in maintaining trusted communication with external stakeholders, which include funders, partner institutions, commercial clients, and contractors.


Main Duties and Responsibilities

Financial Management:


  • Manage all aspects of accounting and financial management including the development of a framework for policies and procedures, approvals and authorities, and overall corporate protocols related to budget development, forecasting and monitoring processes, fund collection and reporting and preparation of statements, monthly management accounts and other financial and ad hoc reports
  • Produce timely and accurate VAT returns as required by HMRC
  • Ensure Museums Galleries and Exhibitions Tax Relief claims are made on time
  • Oversee day to day accounting, cashflow, banking, and payment functions
  • Manage the Finance Officer and collaborate with budget holders across the organisation
  • Lead on the coordination of financial grant management across the organisation and ensure compliance with funding agreements
  • Ensure financial systems, controls and policies are fit for purpose and adhered to in accordance with company and charity regulations
  • Discuss performance against budget with the Chief Executive, Senior Leadership Team and budget holders
  • Support the preparation of annual budgets for the Board to include cash flow and quarterly forecasts
  • Support the production of the annual audit plan and delivery for Edinburgh Printmakers and its associated trading company
  • Support the organisation's risk management processes
  • Oversee the preparation and processing of monthly payroll, including pension
  • Oversee the management of organisational contracts and financial commitments including insurance, utilities, and timely payment of artwork sales to artists

Forward Planning

  • Work collaboratively with staff to meet organisational goals including growing commercial income through increasing sales and extending our opening hours at Castle Mills
  • Support the development and evaluation of annual operating budgets ensuring all budget holders understand and manage budgets successfully

Stakeholder Engagement:


  • Build and maintain positive relationships with partners and key stakeholders in the community, especially those that align with Edinburgh Printmakers' strategic priorities

Governance

  • Report to and attend Senior Leadership Team meetings
  • Report to and attend Board meetings
  • Report to and support the Board's Finance and Risk Committee, providing financial reports and summaries for submission to the Board

Other

  • Maintain an uptodate knowledge on finance issues and good practice in the charity sector, advising the Chief Executive and Board on implications for Edinburgh Printmakers
  • Other duties as may arise from time to time which are commensurate with the post

Person Specification

Essential Knowledge and Experience

  • Relevant financial/business qualification and minimum five years professional experience
  • Knowledge and understanding of financial management principles and practice
  • Knowledge of notforprofit accounting and regulatory standards
  • Proficiency in Word, Excel, and Xero or a similar accounting platform
  • Experience of managing people
  • A track record of successful relationship building with staff at different levels in organisations

Desirable Knowledge and Experience

  • Accounting qualification CSBM, ACA, ACCA, CIMA or CIPFA equivalent
  • Experience of working with Stripe, WorldPay and Cybertill
  • Experience of financial and operational management in a publicly funded arts or cultural organisation

Skills

  • Organisational skills include an ability to use physical space, mental capacity, and energy effectively and efficiently to reach desired outcomes
  • Proven organisational abilities and the ability to manage competing priorities and meet deadlines under pressure
  • Observational skills and active listening skills
  • Strong technical, problem solving and analytical skills
  • Strong communication and writing skills and the ability to effectively convey information to various internal and external stakeholders
  • Excellent teamwork, interpersonal and customer service skills including the ability to work respectfully and inclusively in a diverse team environment
  • Ability to establish rapport, trust, and effective professional accountability

Application Process

Please submit an up to date CV and a 2 page covering letter which sets
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