Executive Assistant to Managing Director - Saintfield, United Kingdom - Flanagan Flooring Distributors

Description

About us

With over 43 years of continuous growth and over 120 employees, Flanagan Flooring is a major supplier of flooring products within Northern Ireland, the Republic of Ireland & Scotland.

We are a thriving multinational organisation with multiple businesses across various locations.

Our Managing Director, a dynamic and busy professional, is seeking an Executive Assistant to provide comprehensive support for both professional and personal commitments.

Job Overview:

The Executive Assistant will play a crucial role in optimising the CEO's time, helping to manage both professional and personal responsibilities.

This role requires a high level of discretion, a deep understanding of business operations, and exceptional organisational skills.


Key Responsibilities:


Calendar Management:
Arrange and manage appointments, meetings, conferences, and travel, both domestically and internationally.


Document Preparation:
Assist in preparing reports, presentations, and other essential documents.


Meeting Coordination:
Organise, attend, and take minutes of meetings as required.


Project Oversight:
Assist in overseeing and managing specific projects as directed by the Managing Director.


Liaison with external stakeholders:
Act as a liaison between the Managing Director and external stakeholders such as legal and financial bodies.


Other Duties:
Managing external family related tasks to ease Managing Directors overall workload.


Key Requirements:

• Proven experience, 5 years + as an executive assistant for a similar role.
• High proficiency in MS Office, scheduling tools, and other business software
• Excellent organizational and timemanagement skills
• Outstanding verbal and written communication skills
• Highest discretion and confidentiality
• A proactive approach to problemsolving with strong decisionmaking skills
• Ability to multitask and prioritize tasks
• Clean driving license
• Experience in reviewing legal documents and using Business Intelligence software for reporting.

What We Offer:

We offer a competitive salary, employee assistance programmes, a flexible schedule, and the opportunity to work closely with a passionate and dedicated Managing Director.

This role is ideal for someone seeking a challenging and varied role that will allow them to make a real difference in the day-to-day life of our Managing Director.

Flanagan Flooring Distributors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


Job Type:
Part-time

Part-time hours: 20 per week


Benefits:

• Flexitime

Schedule:

• Day shift
• Flexitime
• Monday to Friday
• No weekends

Work Location:
In person

Application deadline: 18/08/2023

Expected start date: 04/09/2023